Receptionist cum Administrative Assistant

Role overview

Reception and front desk

• Welcome visitors, clients, and business partners; manage visitor registration and keep the reception area presentable.
• Answer, screen, and direct calls and emails; receive and distribute mail, courier deliveries, and correspondence.
• Coordinate meeting room bookings and visitor arrangements.

Administrative support and coordination

• Perform data entry, document preparation, scanning, photocopying, and filing; maintain accurate physical and electronic records.
• Assist with letters, reports, presentations, and business documents; monitor office supplies and coordinate replenishment.
• Support management and departments with daily administrative tasks, routine inquiries, follow-ups, meetings, appointments, and internal communications.
• Liaise with suppliers and service providers; coordinate courier services, deliveries, office arrangements, and travel or meeting logistics when required.
• Help maintain a clean, organized, and efficient office environment and perform other administrative duties as assigned.

Qualifications and requirements

• A bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred.
• Previous reception or administration experience is an advantage.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Good written and verbal communication skills in English; Arabic is an advantage.
• Professional telephone etiquette, customer-service orientation, strong organization, attention to detail, multitasking, prioritization, and deadline management.
• Professionalism, discretion, confidentiality, a proactive attitude, willingness to learn, and ability to work independently and with a team.

Work location

• The position is based at the employer's Dubai office.
• An in-person interview at the employer's Abu Dhabi office is mandatory.