Procurement Officer

Role Overview

Key Responsibilities

• Identify, evaluate, and develop reliable suppliers for competitive pricing, quality, and timely delivery.
• Prepare and issue purchase orders based on approved requests and company requirements.
• Obtain quotations, compare prices, and recommend suitable suppliers.
• Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions.
• Monitor orders and coordinate supplier delivery; work with warehouse and inventory teams to maintain appropriate stock.
• Maintain purchasing records, including orders, quotations, invoices, delivery notes, contracts, and supplier information.
• Check that purchased goods meet specifications, standards, and quality expectations; identify cost savings and support budget control.
• Coordinate invoice verification with finance and accounts payable; assess supplier performance and ensure policy and approval compliance.
• Coordinate purchasing needs with operations, project teams, finance, warehouse, and other departments.
• Prepare reports on purchase orders, pending deliveries, supplier performance, and cost savings.

Qualifications and Experience

• Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, or a related field.
• Two to five years of procurement or purchasing experience.
• Experience in supplier sourcing, quotation analysis, price negotiation, and purchase order management.
• Knowledge of procurement procedures, inventory management, and supply chain operations.
• Proficiency in Microsoft Excel, Word, and Outlook.
• ERP experience with SAP, Oracle, or Microsoft Dynamics is an advantage.
• Good understanding of commercial terms, payment conditions, and delivery schedules.

Required Skills and Competencies

• Strong negotiation and communication skills.
• Excellent planning and organizational abilities.
• Analytical skills for price comparisons and cost evaluation; attention to detail in documentation.
• Ability to manage multiple purchase orders and deadlines.
• Supplier relationship management, problem-solving, and decision-making skills.
• Integrity, accountability, and professional ethics; able to work independently and as part of a team.

Workplace

• Work location is in person.