Receptionist & Administrative Coordinator

About The Role

Key Responsibilitiesoffice & Reception Management

• Manage front desk operations and welcome visitors, candidates, customers, and suppliers.
• Coordinate visitor access, courier services, and general office administration.
• Maintain a professional, organized, and welcoming office environment.

Facilities & Operational Support

• Oversee office facilities, housekeeping, pantry operations, and workplace maintenance.
• Coordinate with vendors and service providers to ensure uninterrupted office operations.
• Monitor and manage office supplies, inventory, and company assets.

Fleet, Telecom & Administrative Coordination

• Maintain records for company vehicles, registrations, insurance, servicing, and compliance requirements.
• Manage telecom services, SIM allocations, employee contact records, and related documentation.
• Maintain accurate operational records, trackers, and administrative databases.

Employee Administration & Recruitment Support

• Maintain employee records, visa documentation, and personnel files.
• Support recruitment activities, interview scheduling, candidate coordination, and document collection.
• Assist with employee onboarding, offboarding, and internal communication activities.

Reporting & Follow-Up

• Prepare routine reports, trackers, and management updates.
• Ensure documentation is accurate, up-to-date, and readily accessible.
• Proactively follow up on outstanding actions to ensure timely completion.

What We'Re Looking For

• Strong common sense, sound judgment, and problem-solving ability.
• A high level of ownership, accountability, and reliability.
• Excellent organizational and multitasking skills.
• Strong attention to detail and follow-through.
• Professional communication and interpersonal skills.
• Ability to work independently and manage priorities with minimal supervision.
• A responsive, proactive, and service-oriented mindset.
• Willingness to support urgent business requirements when necessary.

Requirements

• Diploma or Bachelor's Degree in Business Administration or a related field.
• Minimum 2–3 years of UAE experience in reception, administration, office coordination, or a similar role.
• Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and calendar management.
• Experience maintaining records, reports, trackers, and administrative documentation.
• Excellent verbal and written English communication skills.
• Experience supporting recruitment, onboarding, or HR administration is an advantage.
• Available to join immediately or within a short notice period.

What Success Looks Like

• Tasks are completed accurately and on time with minimal supervision.
• Office operations run efficiently and professionally.
• Records, reports, and trackers are consistently maintained and up to date.
• Employees, visitors, and stakeholders receive responsive and professional support.
• Issues are identified early, communicated clearly, and resolved proactively.
• The individual is trusted as a reliable coordinator who takes ownership and gets things done.
• Pay: AED3,000.00 - AED3,500.00 per month