Receptionist & Administrative Coordinator

Overview

Key Responsibilities

• Manage front desk operations, visitor registration, access control, courier services, office security systems, and general workplace facilities.
• Oversee pantry operations, housekeeping activities, office cleanliness, hygiene standards, and workplace maintenance.
• Maintain inventory and asset records, including office equipment, uniforms, consumables, furniture, and supplies.
• Coordinate company fleet administration, vehicle inspections, servicing schedules, registrations, insurance, fines, and compliance documentation.
• Monitor vehicle maintenance requirements and coordinate preventive servicing with authorized service providers.
• Provide first-level support for office internet and connectivity issues and coordinate with IT support when required.
• Manage telecom services, SIM allocations, employee contact records, and communication platform updates.
• Maintain employee and vehicle insurance records and coordinate policy renewals with relevant stakeholders.
• Prepare, maintain, and update operational trackers, reports, and customer review records.
• Maintain employee documentation, including identification, labour, visa, and personnel records, ensuring accuracy and accessibility.
• Support employee engagement initiatives, celebrations, and internal communications.
• Assist with recruitment activities, including candidate coordination, interview scheduling, document collection, and recruitment administration.
• Support employee onboarding and offboarding processes, including biometric access management, communication channel setup, and record updates.
• Ensure accurate documentation, record keeping, compliance, and administrative support across all assigned functions.

Requirements

• Bachelor's Degree or Diploma in Business Administration or a related field.
• 2–3 years of relevant administrative, reception, or office coordination experience within the UAE/Dubai.
• Strong knowledge of office administration, facilities coordination, and document management.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent verbal and written communication skills in English.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• High attention to detail, professionalism, and customer-service orientation.
• Experience supporting recruitment, onboarding, and employee administration is preferred.
• Available to join immediately or within a short notice period.
• Pay: AED3,000.00 - AED3,500.00 per month