Receptionist & Admin Assistant
Key Skills for This Role
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About e.construct
e.construct is a multidisciplinary engineering design firm providing structural, MEP, geotechnical, and construction technology services.
Its work includes bridges, high-rise and commercial facilities, precast concrete, post-tensioning, concrete 3D printing, and 3D laser scanning.
Office and Documentation Management
- Maintain accurate, organized, and confidential employee and administrative files.
- Manage company and personnel documents, including contracts, IDs, and certificates.
- Track and renew licenses, visas, and Emirates IDs in coordination with the PRO.
Onboarding and PRO Coordination
- Prepare and collect new-joiner documentation, including contracts and ID requests.
- Support license renewals and compliance documentation with relevant authorities.
- Coordinate visa applications, renewals, and cancellations with the PRO; track transactions and follow up on submissions and approvals.
Reception and Office Support
- Serve as the first point of contact for employees and visitors.
- Handle filing, scanning, correspondence, scheduling, meetings, appointments, office logistics, and supplies.
- Coordinate documentation and logistical needs with HR and other departments.
Reporting and Tracking
- Maintain trackers for document renewals, visa status, and onboarding progress.
- Prepare administrative and compliance reports as needed.
Requirements
- Bachelor’s degree in Business Administration or a related field.
- 2–4 years of UAE office administration or similar experience.
- Strong organization, coordination, and attention to detail; proficiency in Microsoft Office, including Excel and Word, and general documentation systems.
- Based in Dubai and knowledgeable about UAE labor and government regulations.
- Familiarity with MOHRE and visa processes is an advantage; immediate joiners are preferred.
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