Receptionist / Admin Assistant
Key Skills for This Role
Full Job Posting
Reception and front desk
- Greet and welcome visitors, clients, and business partners and manage visitor registration.
- Handle incoming calls, transfer calls, and take messages as needed.
- Receive, sort, and distribute incoming and outgoing mail, courier packages, and documents.
- Coordinate meeting room bookings and visitor arrangements and keep the reception area professional.
Administrative and office support
- Maintain and organize office records, files, documents, and correspondence; prepare letters, reports, and memos.
- Monitor office supplies and stationery inventory and coordinate replenishment.
- Coordinate office maintenance, housekeeping, facilities needs, and equipment issue reporting.
- Assist with meetings, appointments, internal events, travel, hotel bookings, and transportation when required.
Coordination and general duties
- Coordinate day-to-day administrative needs with internal departments, suppliers, and service providers.
- Assist HR and other departments with documentation, data entry, filing, contact lists, attendance records, and administrative trackers.
- Handle company information and documents confidentially, keep the office organized, and follow company procedures.
- Perform other administrative duties as assigned by the reporting manager.
Qualifications and experience
- A bachelor's degree or diploma in Business Administration or a related field is preferred.
- One to three years of reception, office administration, or similar experience.
- Previous UAE experience is advantageous.
- At least one year of retail administration experience is required.
Skills
- Excellent written and verbal English communication, professional telephone etiquette, and customer service skills.
- Good knowledge of MS Office, including Word, Excel, and Outlook.
- Strong organization, multitasking, time management, attention to detail, and documentation accuracy.
- Professional, customer-oriented approach and responsible handling of confidential information.
Compensation
- Pay is AED 2,000–5,000 per month.
Work arrangement
- Work location is in person.
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