Reception Cum Admin

Job Summary

Front Desk Management

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls promptly.
• Maintain the reception area in a clean, organized, and presentable condition.
• Manage visitor records and coordinate meeting room bookings.
• Assist visitors and clients with general inquiries.

Administrative Support

• Handle incoming and outgoing emails, courier, mail, and other correspondence.
• Schedule meetings, appointments, and conference calls when required.
• Assist in preparing reports, presentations, letters, and other documents.
• Maintain office supplies and coordinate procurement when needed.
• Coordinate with facility management for office maintenance and related services.
• Maintain proper filing systems for company and administrative documents.
• Support day-to-day office operations and internal coordination.

Office Coordination

• Coordinate with different departments for administrative requirements.
• Assist in organizing internal meetings, office events, and staff-related activities.
• Update and maintain supplier, client, and internal contact lists.
• Ensure proper record keeping of important office documents.
• Handle confidential company information with care and professionalism.

Basic Hr & Employee Coordination

• Assist with employee documentation and file updates when required.
• Coordinate attendance, leave records, and basic employee-related documents.
• Support interview scheduling and candidate communication when needed.
• Assist in preparing basic HR letters and staff announcements.
• Coordinate with HR/Admin for visa, insurance, and employee-related requirements when assigned.

Customer Service

• Respond to inquiries from clients, visitors, and employees in a polite and professional manner.
• Provide general company information to visitors and callers.
• Assist in resolving visitor or office-related concerns in a timely manner.

Qualifications & Requirements

• Bachelor’s degree or diploma in Business Administration or a related field.
• 2–5 years of experience as a Receptionist, Admin Assistant, or Office Coordinator.
• Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Professional appearance and positive attitude.
• Ability to maintain confidentiality and handle information responsibly.
• Fluent in English.

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