Pre Qualification Executive

Role Summary

A. Vendor Registration & Pre-Qualification (PQ) Activities

• 1.
• Handle Group Vendor Registration and PQ activities for all products, contracting, and associated services with:
• Government & Semi-Government entities

• ADNOC, ADWEA, Tabreed, NMDC

• EPC Contractors and Overseas Customers
• 2.
• Coordinate and expedite approval procedures with clients and authorities.
• 3.
• Maintain, monitor, and update vendor approvals and renewals.
• 4.
• Manage Principal Agreements, Agency Agreements, and Service Contracts.
• 5.
• Coordinate MoE / Agency-related ministry, legal, and regulatory assignments.

B. Customer And Client Assessment

• Review and evaluate customer pre-qualification requirements, applications, and documentation.
• Assess technical capability, quality standards, and compliance requirements.
• Analyze financial stability, past performance, and eligibility criteria as per client standards.
• Support audits, clarifications, and site visits when required.

C. Pre-Qualification Process Management

• Develop, maintain, and update PQ criteria, formats, and procedures.
• Coordinate with internal departments (Engineering, Sales, Finance, HR, Projects) to collect required documents.
• Conduct risk assessments related to client qualification and approvals.
• Recommend qualified opportunities and clients for business engagement.

D. Documentation & Reporting

• Prepare detailed PQ submissions, reports, and presentations.
• Maintain an accurate and updated PQ database and approval tracker.
• Monitor compliance status and renewal timelines.
• Report PQ status, gaps, and approvals to management as required.

E. Stakeholder Coordination

• Liaise with Sales, Procurement, Engineering, and Project teams to support tender and business requirements.
• Communicate with clients, consultants, and authorities to clarify PQ requirements.
• Provide guidance to internal teams on PQ standards and documentation expectations.

F. Continuous Improvement

• Stay updated on industry standards, regulations, and client qualification trends.
• Recommend improvements to PQ processes and documentation efficiency.
• Participate in training and development programs to enhance technical and commercial understanding.

G. General

• Perform any other duties assigned by the Line Manager from time to time in line with business requirements.

Key Skills & Competencies

• Strong understanding of vendor registration & PQ processes in the UAE.
• Excellent documentation, coordination, and follow-up skills.
• Ability to manage multiple approvals and deadlines simultaneously.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong communication and stakeholder management skills.
• Attention to detail and compliance-driven approach.