Reception, Administration and Accounts Assistant

Role overview

Reception and executive support

• Welcome visitors and coordinate registration and access; answer calls, respond to general enquiries, and direct messages.
• Maintain an organised reception area.
• Support the CEO with schedules, meetings, appointments, travel, and correspondence.
• Prepare letters, reports, meeting materials, and other documents; manage mail, couriers, filing, and office records.
• Help arrange internal meetings, company events, and administrative activities.

Office administration and accounts

• Monitor office supplies, stationery, and pantry inventory and arrange replenishment.
• Coordinate with facilities, vendors, and service providers; support office upkeep and follow up on maintenance requests.
• Assist HR and Admin with attendance, leave updates, and routine staff coordination.
• Prepare invoices, payment requests, receipts, and supporting documents; track expenses, vendor invoices, and payment status.
• Manage petty cash, transaction logs, and reconciliations; follow up on routine billing and payments as directed.
• Organise financial records and provide information for accounts reviews and reporting.

Qualifications and skills

• Bachelor’s degree in business administration, commerce, accounting, or a related field.
• At least 3 years of reception or office administration experience with practical exposure to basic accounts work.
• Strong written and verbal communication, organisation, prioritisation, accuracy, and professional demeanour.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Accounting software and invoice-processing experience is an advantage.
• Must currently reside in the UAE.

Workplace and confidentiality

• The position is based in Dubai and includes front-desk duties and in-person communication.
• Handle employee, client, and financial information with strict confidentiality.