Quantity Surveyor

Overview

Forecasting & Reporting

• Prepare and analyse project forecast values for services at the beginning of each month.
• Continuously update forecasts on a weekly basis based on site progress.
• Monitor forecast vs actual performance and highlight variances to management.
• Provide periodic financial and commercial reports.

BOQ Management & PJO Control

• Review and verify PJO to ensure BOQ/SOA aligns with project scope and payment terms.
• Coordinate with PMs for Material Approval Requests (MAR) status and ensure readiness for invoicing.
• Coordinate with Accounts for advance payments, invoices and bank guarantees preparation.

Material Inspection Requests (MIR)

• Manage Process & tracking of MIR submissions.
• Ensure completeness of supporting documentation (delivery notes, technical and procurement data).
• Follow up with clients/consultants to secure timely approvals.
• Track approval status to support billing milestones.

Work Inspection Requests (WIR)

• Manage Process & tracking of WIR submissions.
• Follow up with clients/consultants for timely approvals.
• Maintain records to support valuation and invoicing.

Payment Applications & Invoicing

• Prepare and submit interim Payment Applications (PA).
• Follow up for Payment Certificates (PC) from clients.
• Ensure timely submission of tax invoices in coordination with Accounts.
• Verify alignment between PA, PC, and tax invoices.
• Ensure timely submission of PI, PA (MIR & WIR), and Tax invoices.
• Monitor payment status and escalating delays where required.

Client Coordination (QS/POC)

• Liaise with client Quantity Surveyor (QS) or Point of Contact (POC) at project start to finalize Payment Application formats, Payment terms and Claim procedures
• Address valuation queries and resolve discrepancies.

Site Coordination & Visits

• Conduct site visits to verify work progress, validate quantities, and support accurate valuation and reporting.
• Coordinate with PMs, Project Engineers, and site teams to resolve issues affecting progress and certification.

Subcontractor Payment Management

• Review subcontractor BOQs and support commercial evaluations.
• Monitor subcontractor progress and valuation.
• Analyse our invoicing vs. Subs payment percentages.
• Issue Payment Certificates (PC) to subcontractors upon approvals.
• Ensure payments do not exceed LPO values.
• Verify subcontractor tax invoices comply with FTA regulations.
• Coordinate with Accounts for timely processing of payments.

Cost Control, Risk & Financial Monitoring

• Track project costs against budgets and forecasts.
• Identify cost overruns and recommend corrective actions.
• Identify commercial risks and provide suggestions related to cost matter.

Variation & Change Management

• Identify, measure, and evaluate variations and scope changes.
• Assist in submitting variation claims with supporting documentation.
• Maintain variation logs and track approval status.

Project Closure

• Assist in preparation and agreement of final accounts with clients and subcontractors.
• Ensure all project costs are captured and reconciled.
• Verifying all financial and contractual obligations is completed prior to closure.

Key Performance Indicators

• Business KPIs –
• Timeliness & Accuracy of Payment Application Submittals
• Follow-up Efficiency for Invoice Submittal
• Efficiency in Supporting Project Managers (PMs)
• Timeliness & Accuracy of Reporting and Record Management
• Efficiency in Processing Subcontractor Payment Applications
• Behavioral KPIs –
• Adherence to code of conduct

• Collaboration & Teamwork

• Accountability index
• Follow-through on commitments
• Innovation contribution

Other Key Information

• This position requires you to be office, with occasional visit to project sites.
• The position requires a sound ability to form working relationships with people at all levels.
• The employee will need to be constantly proactive, provide support when/where needed