Purchasing Supervisor

Job Summary

Key Responsibilitiesprocurement & Purchasing

• Develop, implement, and monitor procurement strategies and policies to optimize purchasing activities while maintaining quality, cost, and delivery standards.
• Source, evaluate, and negotiate with suppliers to obtain the best commercial terms, pricing, and service levels.
• Prepare, review, and manage purchase orders, ensuring accuracy, timely issuance, approvals, and follow-up until delivery.
• Ensure all procurement activities comply with company policies and approved budgets.
• Monitor supplier performance based on quality, pricing, delivery timelines, and service standards.

Inventory Management

• Oversee inventory levels to ensure adequate stock availability while minimizing excess inventory and stock shortages.
• Collaborate with warehouse and operations teams to maintain accurate inventory records and stock reconciliation.
• Analyze inventory movement, consumption trends, and reorder levels to support efficient procurement planning.
• Conduct regular inventory audits and cycle counts to ensure inventory accuracy and identify discrepancies.
• Recommend inventory optimization initiatives to reduce waste, spoilage, and carrying costs.

Supplier & Market Management

• Conduct market research and monitor industry trends to identify new suppliers, products, and cost-saving opportunities.
• Maintain strong relationships with suppliers and resolve issues related to deliveries, product quality, and pricing.
• Evaluate supplier performance regularly and recommend improvements or alternative sourcing strategies.

Cross-Functional Collaboration

• Coordinate with Operations, Finance, Warehouse, Quality Assurance, and other departments to understand purchasing requirements and forecast procurement needs.
• Support new product launches and operational projects by ensuring timely procurement of required materials and equipment.
• Communicate procurement updates and resolve purchasing-related concerns promptly.

Financial & Administrative Support

• Ensure proper documentation of procurement transactions, contracts, quotations, and supplier records.
• Assist the Finance department with invoice matching, journal entries, payment reconciliations, and procurement-related financial documentation.
• Monitor purchasing budgets and prepare procurement reports, spend analysis, and cost-saving reports for management review.

Compliance & Continuous Improvement

• Ensure compliance with company procurement policies, internal controls, and regulatory requirements.
• Identify opportunities to improve procurement workflows, inventory processes, and supplier performance.
• Support system enhancements and digital procurement initiatives to improve efficiency and reporting.

Qualifications

• Bachelor's Degree in Supply Chain Management, Business Administration, Accounting, Logistics, or a related field.
• Minimum of 3–5 years of procurement or purchasing experience, with at least 1–2 years in a supervisory role, preferably in the hospitality, restaurant, FMCG, or retail industry.
• Proven experience in inventory management, stock control, and warehouse coordination.
• Strong knowledge of procurement procedures, supplier negotiations, and inventory planning.
• Proficient in Microsoft Office, particularly Excel, and ERP/Procurement systems.
• Strong analytical, negotiation, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.