Purchasing Assistant

Essential Duties and Responsibilities

• Assists in processing purchase requests and purchase orders for all departments.
• Coordinates with suppliers regarding quotations, product availability, and delivery schedules.
• Follows up on pending orders and delayed deliveries to ensure timely supply of goods.
• Assists in sourcing materials, supplies, and equipment at competitive prices.
• Ensures all delivered items meet hotel specifications and departmental requirements.
• Coordinates with Receiving and Stores departments regarding delivered items and discrepancies.
• Maintains accurate records of purchase orders, invoices, quotations, and delivery notes.
• Assists in monitoring stock levels and maintaining minimum par stock levels.
• Supports monthly inventory and stock count activities as assigned.
• Assists in conducting market surveys and obtaining competitive quotations from suppliers.
• Maintains daily purchasing and receiving reports.
• Coordinates with all departments regarding purchasing requirements and urgent requests.
• Supports the Purchasing Manager in daily operational activities and administrative tasks.