Purchasing Administrator

What You'll Do

• Here: Reconcile vendor statements against invoices, purchase orders, payments, credits, and outstanding account balances. Work collaboratively with vendors, Purchasing, Accounts Payable, and project teams to support the timely resolution of outstanding account items. Coordinate new vendor setup and supplier onboarding through Ariba. Review vendor setup submissions to ensure all required information, documentation, and approvals have been received. Create and submit purchase requisitions in SAP, verifying item descriptions, quantities, pricing, account assignments, and supporting documentation. Enter and maintain goods receipts in SAP to support accurate invoice processing. Assist with invoice review and approval workflows, ensuring invoices are complete and accurate before project team approval. Identify and help resolve invoice exceptions, including missing purchase orders, incorrect pricing, unmatched goods receipts, and incomplete documentation. Provide general administrative support to the broader Procurement team as required. What You Bring to the Team: Two or more years of experience in purchasing administration, procurement, accounts payable, vendor management, or a related administrative role. Demonstrated experience reconciling vendor statements, invoices, purchase orders, payments, credits, and account balances. Working knowledge of Procure-to-Pay practices, including purchase requisitions, goods receipts, invoice matching and payment support. Experience completing vendor setup or supplier onboarding activities in Ariba. Experience using SAP to process purchasing transactions, purchase requisitions, goods receipts, or invoice-related activities. Proficiency in Microsoft Office applications. Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines. Reason for vacancy: New The expected pay range for this role is $50,000 - $60,000 per year. Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process. As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.