Labour Relations Coordinator

What You'll Do

• Here: Support craft recruitment activities by posting job opportunities on SuccessFactors and online job boards. Source and screen candidates for craft and skilled trades positions. Assist recruiters with workforce planning and hiring initiatives to support project staffing requirements and coordinate candidate communications as required. Prepare and coordinate project-specific recruiting packages for candidates. Coordinate onboarding logistics and communicate onboarding requirements to candidates and project teams. Administer apprenticeship programs and support apprentice workforce development initiatives. Verify apprentice registrations, apprenticeship status, and journeyperson/Interprovincial Red Seal certifications. Request and track apprenticeship hours submitted to the applicable apprenticeship authority. Prepare apprenticeship letters and supporting documentation. Coordinate apprentice sponsorship activities and maintain sponsorship records. Support apprentice progression tracking and reporting. Coordinate the scheduling and administration of craft training programs. Work with internal stakeholders to identify and coordinate workforce training needs. Coordinate the onboarding and setup of Direct Service Providers (DSPs) by collecting and maintaining required documentation, ensuring compliance with company requirement, and facilitating approval processes. Work closely with Procurement, Finance, and other internal stakeholders to facilitate vendor setup and approval processes. Collect, verify, and maintain employee certifications, tickets, licenses, and qualifications. Maintain accurate employee and workforce records in applicant tracking system, onboarding, and document management system. Ensure workforce documentation meets project, client, and regulatory requirements. Build positive working relationships with project teams, craft employees, training providers, recruitment partners, and external stakeholders. Respond to inquiries related to recruitment, onboarding, training, apprenticeship, and workforce programs. Assist in developing and maintaining recruitment, onboarding, training, and apprenticeship processes and procedures. Identify opportunities to improve administrative efficiency and workforce support programs. Support reporting and data tracking related to recruitment, training, apprenticeship, and onboarding activities. Prepare reports and provide data related to recruitment activity, workforce onboarding, apprenticeship progression, training compliance, and workforce program participation. Participate in workforce, payroll, and labour relations data audits as required. Other job duties as required. What You Bring to the Team: Certificate, diploma, or equivalent experience in Human Resources, Business Administration, Labour Relations, or a related field. 1-2 years of experience in recruitment coordination, workforce administration, training coordinator, or a related role. Knowledge of apprenticeship programs, skilled trades classifications, and workforce development initiatives is an asset. Experience coordinating training programs, onboarding activities, and workforce documentation is an asset. Experience working with applicant tracking systems and recruitment platforms is an asset. Strong understanding of document management and record-keeping practices is an asset. Strong organizational and administrative skills, with the ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment. Experience in industrial construction, maintenance, energy, mining, or other craft workforce environments is considered an asset. Familiarity with unionized environments and collective agreements is considered an asset. Excellent Computer skills, including proficiency in Microsoft Office applications (Outlook, Excel, Word, and PowerPoint). Valid Class 5 Driver's Licence and the ability to travel as required. Ability to travel to Project Sites is an asset. Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process. As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.