Purchase Officer

Required: 2-3 years

Vanguard Vantage General Contracting LLC is a leading company specializing in comprehensive general contracting services.

We are committed to delivering exceptional construction solutions and are looking for a dedicated Project Engineer to join our team.

To manage day-to-day procurement processes, ensure efficient sourcing of materials and services, and support smooth execution of RFQs, supplier coordination, and procurement documentation, in alignment with company policies and project requirements.

Prepare and issue Requests for Quotation (RFQs) in line with project requirements.

Track RFQs and follow up continuously to avoid delays in procurement cycles.

Ensure completeness and compliance of quotations received with specified requirements.

Support Procurement Engineer in maintaining procurement workflow efficiency.

Follow up proactively with vendors to secure quotations, clarifications, and updates.

Coordinate with vendors to ensure alignment with project timelines and requirements.

Support vendor registration and onboarding processes.

Manage supplier and subcontractor registration processes.

Maintain an updated and organized vendor database.

Ensure all vendors are documented and compliant with company requirements.

Compile and organize supplier quotations.

Prepare structured comparison sheets (technical/commercial) for review by the Procurement Engineer.

Ensure clarity, accuracy, and completeness of procurement documentation.

Maintain proper documentation in line with company procedures and audit requirements.

Maintain and update procurement logs covering RFQs, PO, and delivery status.

Monitor procurement progress and highlight delays or risks.

Follow up on supplier commitments and delivery schedules.

Coordinate with site teams to ensure timely delivery of materials.

Track supplier responsiveness and delivery performance.

Maintain basic performance records for suppliers and subcontractors.

Highlight recurring issues or delays for further evaluation.

Maintain organized, accurate, and audit-ready procurement records.

Ensure documentation is aligned with company policies and compliance standards.

Support audit requirements and provide documentation when required.

Coordinate with Procurement Engineer and relevant departments to ensure data accuracy.

Timeliness: 100% of RFQs issued and followed up within defined timelines.

Supplier Response Rate: Minimum 95% response rate from targeted vendors.

Accuracy: Minimum 95–98% accuracy in documentation and comparison sheets.

Tracking & Reporting: Up-to-date procurement log with weekly reporting of all open items.

Delivery Performance: Minimum 95% percentage of on-time deliveries in coordination with suppliers.

Process Efficiency: Reduction in procurement cycle delays due to effective follow-up.

Pay: AED4,000.00 per month