Purchase Executive - Fit Out and Facilities Procurement [Central Procurement] (UAE)

Role overview

Procurement responsibilities

• Review requisitions for complete scope, specifications, quantities, timelines, and documentation; clarify gaps and update status in Coupa.
• Source UAE suppliers and issue RFQs or RFPs through Coupa; follow up for complete, comparable offers.
• Coordinate technical reviews, samples, and site visits with requesting teams; technical owners confirm acceptance.
• Prepare commercial comparisons, support negotiations, and document supplier recommendations and terms for approval.
• Keep accurate records of quotations, communications, approvals, negotiation results, and savings.
• Support supplier registration and approved onboarding; follow POs through delivery, service completion, GRN, invoice, and payment coordination.
• Escalate delivery, quality, scope, and supplier-performance issues; follow procurement policy, approval limits, and confidentiality requirements.
• Suppliers should begin work only after an approved PO unless an authorized exception is confirmed.

Category responsibilities

• Source fit-out, civil works, MEP services, maintenance, facilities management, specialist contractors, and related project requirements.
• Check available BOQs, drawings, specifications, site details, completion dates, warranties, and service requirements before tendering.
• Coordinate supplier site visits and technical clarification with project or facilities teams.
• Compare exclusions, payment terms, warranties, service levels, and variations on a like-for-like basis.
• Track contractor delivery, service completion, and outstanding documents; escalate delays, scope changes, and commercial risks.

Candidate requirements

• Bachelor’s degree in supply chain, business administration, engineering, quantity surveying, or a related field.
• At least 3–5 years of procurement experience; UAE market experience, preferably including 2 years.
• Fit-out, construction, MEP, facilities services, BOQs, and contractor quotation experience is strongly preferred.
• Good written and spoken English; able to review technical-commercial documents and coordinate site-based requirements.

Key skills

• Coupa or a similar procurement system, supplier sourcing, commercial comparison, negotiation, advanced Excel, and stakeholder communication.

Work location

• Dubai Industrial City.