Purchase Assistant
Role Overview
Support daily procurement operations by coordinating suppliers, processing purchase orders, and tracking shipments for raw materials, spare parts, and office supplies.
The role calls for strong administrative capabilities, communication skills, and ERP data-entry proficiency.
Key Skills for This Role
Full Job Posting
Role Overview
Support daily procurement operations by coordinating suppliers, processing purchase orders, and tracking shipments for raw materials, spare parts, and office supplies.
The role calls for strong administrative capabilities, communication skills, and ERP data-entry proficiency.
Key Responsibilities
- Create, issue, and follow up on ERP purchase orders based on approved purchase requisitions.
- Request quotations from vendors, compare pricing, negotiate terms, and track delivery schedules.
- Maintain procurement documents, including invoices, delivery notes, commercial invoices, and packing lists.
- Coordinate with warehouse and inventory teams to monitor stock and reorder materials or supplies.
- Match purchase orders, delivery receipts, and vendor invoices to support finance payment processing.
- Coordinate freight forwarders, shipping agents, and local couriers on customs documents and delivery clearance.
- Keep supplier records, contact details, and performance evaluations current in the system.
Qualifications and Requirements
- Diploma or bachelor’s degree in supply chain, business administration, logistics, or a related field.
- 2–3 years of purchasing, procurement, or administrative support experience; manufacturing, industrial packaging, or trading experience is preferred.
- Proficiency in Microsoft Office, especially Excel for tracking and reporting.
- Hands-on ERP experience, such as SAP, Oracle, MS Dynamics, or local ERP software.
- Strong negotiation and written and verbal communication skills.
- Attention to detail, organization, multitasking, and ability to meet strict operational deadlines.
Pay
- AED 2,000–3,000 per month; salary will be discussed during the interview.
Work Location
- Work location is in person.
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