Purchase Administrator

We're looking for a highly organised and proactive Purchase Administrator to join our Purchasing team. This role plays a key part in ensuring the efficient processing of purchasing activities across the business, supporting both operational and strategic procurement requirements.

You'll be responsible for managing requisitions, raising purchase orders, supporting sales order cost validation, maintaining supplier relationships, and ensuring compliance with purchasing processes and governance standards. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys delivering exceptional internal customer service while maintaining high levels of accuracy and attention to detail.

Process purchase requisitions and raise purchase orders in line with established procedures and policies.

Obtain supplier quotations and support commercial negotiations, including pricing, payment terms, delivery schedules, and supplier viability.

Ensure accurate financial coding and compliance with purchasing and accounting guidelines.

Monitor and obtain approvals in line with Civica's authorisation matrix.

Support cost vetting activities for customer sales orders.

Maintain and update supplier pricing information and third-party cost data.

Track and manage software licensing stock and internal inventory records.

Conduct stock reconciliation activities, including monthly stock takes and reporting.

Identify opportunities for process improvements and cost savings.

Produce ad-hoc and scheduled purchasing reports using Excel and other business tools.

Support wider purchasing and supplier management activities as required.

Experience supporting procurement or purchasing functions within a corporate environment.

Exposure to supplier negotiations and vendor management activities.

Knowledge of ERP, purchasing, or finance systems.

We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:

We're all different - and we love this about us.

We provide an inclusive, safe, and welcoming environment to all Civicans - there are heaps of opportunities to enable you to grow and be your best.

Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.

Flexible Work - we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues.

Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you.

We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes.