Proposal Coordinator
Full Job Posting
Opportunity Monitoring & Tracking
Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
Maintain and update the OSP proposal tracker, including addenda updates
Maintain and update various OSP information systems
Partner & Architect Coordination
Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
Create and maintain the Client/Architect Requirements sheet for each proposal
Proposal Support
Assist in preparing draft fee letters and follow up with Discipline
Support CV maintenance and updates
Support project description updates
Provide general administrative coordination and documentation support throughout the proposal lifecycle
Technical Proficiency
Advanced knowledge of Microsoft Office
SharePoint
AI usage
Adobe
Proposal/document automation software
Soft Skills
- Exceptional attention to detail
- Strong time management
- Proofreading accuracy
- Effective cross-functional communication
- Ability to work independently
- Strong organization skills
- Build your career with us and enjoy…
- A culture built on collaboration , knowledge sharing , talent development, and the quality of our work.
- A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
- A hybrid work policy that promotes balance between professional and personal life.
- Overtime hours that are recognized and compensated , either through time off in lieu or paid compensation.
- A competitive total compensation package , including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
- A structured training and professional development program supported by UniversiT , our internal entity dedicated to the technical and personal growth of every employee.
- A s tructured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
- Cutting-edge technology, including BIM and modern collaborative tools.
- The “ Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.
Salary range
- $55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.
- This posting is for an existing vacancy.
- AI usage: BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.
- We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.
- Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.
- #LI-hybrid
Requirements
- Exceptional attention to detail
- Strong time management
- Proofreading accuracy
- Effective cross-functional communication
- Ability to work independently
- Strong organization skills
- Build your career with us and enjoy…
- A culture built on collaboration , knowledge sharing , talent development, and the quality of our work.
- A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
- A hybrid work policy that promotes balance between professional and personal life.
- Overtime hours that are recognized and compensated , either through time off in lieu or paid compensation.
- A competitive total compensation package , including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
- A structured training and professional development program supported by UniversiT , our internal entity dedicated to the technical and personal growth of every employee.
- A s tructured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
- Cutting-edge technology, including BIM and modern collaborative tools.
- The “ Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.
About BPA
Canadian building-engineering firm serving architects, property managers, and contractors with sustainable building design.
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