Project Manager (Hospitality / F&B Fit-Out & Openings)

Overview

Project Delivery & Coordination

• Support and manage the day-to-day delivery of multiple fit-out and opening projects across hospitality and F&B sites
• Coordinate project activities from design development through procurement, construction, handover, and opening
• Work closely with internal stakeholders, designers, consultants, contractors, suppliers, and operations teams to keep projects moving in line with programme and budget
• Assist in driving projects through all stages of delivery, ensuring that actions, approvals, and dependencies are followed up on proactively
• Support senior project leadership in maintaining delivery standards, timelines, and reporting requirements

Fit-Out & Construction Management

• Monitor on-site progress during fit-out and construction phases
• Track contractor performance, key milestones, design issue resolution, and site readiness
• Coordinate with consultants and contractors to ensure works are aligned with approved drawings, project requirements, and delivery dates
• Identify programme risks, construction delays, incomplete information, or coordination issues and escalate them appropriately
• Support site inspections, snagging, testing, commissioning, and handover processes

Programme & Reporting

• Develop and maintain project programmes, trackers, and progress reports
• Monitor key stages including:
• Design deliverables
• Statutory and authority approvals
• Procurement and long-lead items
• Site mobilisation
• Fit-out progress
• Testing, handover, and opening readiness
• Prepare weekly and monthly project updates for PMO and management review
• Maintain action logs, risk registers, issue trackers, and project reporting dashboards
• Ensure project information is accurate, organised, and current

Budget & Commercial Support

• Track approved budgets, committed costs, variations, and forecast spend against project progress
• Support the monitoring of consultant fees, contractor payments, and project cash flow milestones
• Flag potential budget overruns, discrepancies, and cost risks to the PMO or senior project team
• Assist in maintaining CapEx summaries and payment tracking across live projects

Openings & Operational Readiness

• Support pre-opening coordination, ensuring project delivery aligns with operational launch requirements
• Work with operations and brand teams to track opening-critical items including FF&E, equipment, utilities readiness, authority sign-offs, training coordination, and final handover requirements
• Assist in ensuring that the transition from project completion to live operations is properly managed
• Support project close-out documentation and post-opening follow-up where required

Documentation & Systems

• Maintain structured project files, logs, reporting templates, and document control processes
• Ensure project records are complete and properly filed across drawings, approvals, contracts, trackers, and handover documents
• Support continuous improvement of project reporting, templates, and PMO controls

Essential

• 3-6 years’ experience in project management, project coordination, fit-out delivery, or construction-related roles
• Proven experience supporting or managing fit-out, hospitality, restaurant, retail, or store opening projects
• Exposure to construction, interior fit-out, and site coordination
• Good understanding of project delivery stages from design through handover
• Strong programme and reporting skills, including experience with MS Project, Smartsheet, or similar planning tools
• Strong Excel skills, including trackers, cost monitoring, and reporting
• Organised, detail-oriented, and able to manage multiple moving parts across live projects
• Clear communication skills and confidence in coordinating with consultants, contractors, and internal teams
• Able to work in a structured way while remaining practical and hands-on

Preferred / Advantageous

• Experience in F&B or hospitality projects, especially restaurant fit-outs and openings
• Experience in retail rollouts, multi-site openings, or programme-based delivery
• PMP, PRINCE2, or similar project management certification
• Degree in Construction Management, Civil Engineering, Architecture, Interior Design, Project Management, or a related field
• Exposure to UAE approvals, landlord coordination, and handover processes
• Familiarity with pre-opening coordination and operational readiness for hospitality sites

Profile We Are Looking For

• A practical and organised project manager with the confidence to coordinate live projects and push actions forward
• Someone who understands that restaurant and hospitality delivery requires both construction discipline and opening readiness
• Comfortable working across consultants, contractors, procurement, operations, and PMO reporting
• Keen to develop further into a stronger standalone project manager over time
• Ideally someone who has worked on restaurant, café, hospitality, or retail fit-out projects, rather than purely office or generic construction environments