Project Document Controller - Facilities Management

To facilitate and strategically manage the purchasing of goods and services, ensuring the issuance of LPOs by overseeing both resource acquisition and accurate documentation. The role ensures that every transaction—from requisition to payment—is properly recorded, supporting operational efficiency and compliance.

Key Responsibilities

• Generate Purchase Requisitions (PRs) using Oracle EBS and IBM Maximo systems.

• Monitor PRs to ensure Purchase Orders (POs) are created, approved, and communicated to suppliers and internal teams.

• Prepare Job Completion Certificates (JCC) for delivered goods and completed services.

• Process supplier invoices, advance payments, and validate system-generated invoices.

• Negotiate with vendors to achieve competitive pricing while maintaining quality standards.

• Maintain and organize key documents (LPOs, JCCs, Scope of Work, Service Reports, etc.).

• Ensure all procurement activities comply with company policies and regulatory standards.

• Coordinate with the Accounts Department to reconcile POs, invoices, and delivery notes.

• Assist procurement officers with vendor registration and onboarding.