Project Coordinator (Term-Certain)

Position summary

Project management

• Support project administration, coordination, design, planning, implementation, completion, and assessment under the Project Manager's direction.
• Monitor milestones and timelines; report progress, risks, and delays to the Project Manager or Principal Investigator.
• Identify issues, gather information, and assist with solutions and recommendations.
• Support committees, task groups, faculty, staff, project teams, and internal and external stakeholders.
• Coordinate with Marketing and Communications, Work Integrated Learning, and Schools on project initiatives.
• Maintain project plans, schedules, status updates, critical path tracking, proposals, business cases, deliverables, meeting packages, and minutes.
• Record meeting actions in the project management tool, document processes, and help create project management templates.
• Prepare completion summaries and presentations; coordinate meeting scheduling, rooms, catering, materials, and virtual arrangements.

Metrics and events

• Track events, grant reporting preparation, project deliverables, and supporting materials.
• Support Applied Research events, including room bookings, invitations, audiovisual needs, food, advertising, attendance lists, signage, and media communications with Marketing and Communications.
• Track conferences and publications for knowledge mobilization and grant requirements.
• Validate metrics in project software, identify data entry errors, coordinate corrections, and support project reporting.

Human resources coordination

• Maintain confidentiality of personal information under Polytechnic policies, practices, and privacy requirements.
• Coordinate onboarding and exit procedures and track the required information.
• Train staff in consistent project management software data entry and use of Applied Research project templates.

Required qualifications

• Two years of post-secondary training, a community college certificate including trades apprenticeships, or equivalent; ideally in project management, business administration, or communications/public relations.
• At least 2–3 years of relevant experience; project management experience is required.
• Proactive, collaborative, results-oriented approach to supporting change.
• Able to work in a dynamic, fast-paced environment with competing priorities and deadlines.
• Able to interpret complex data accurately to advise decision makers.
• Strong analytical skills and ability to develop creative solutions.