Project Coordinator | Operations Executive

Role overview

Project and operations duties

• Coordinate projects from initiation through completion and maintain schedules, timelines, task lists, and progress trackers.
• Coordinate daily team activities, follow up on milestones and deliverables, organize meetings, prepare agendas, record minutes, and track actions.
• Serve as a coordination point for internal teams, clients, vendors, contractors, and external stakeholders.
• Monitor progress, delays, risks, and issues; escalate concerns and support corrective actions and contingency planning.
• Prepare project status reports, operational updates, dashboards, presentations, management summaries, and accurate project documentation.
• Coordinate equipment, materials, manpower, resources, operational schedules, and workloads; assist managers with planning and administrative activities.
• Track budgets, expenses, purchase requests, invoices, and operational costs; coordinate suppliers, quotations, orders, deliveries, and services.
• Support procurement and logistics, monitor supplier performance, and coordinate with departments on client requirements and operational enquiries.
• Identify process gaps and inefficiencies, recommend improvements, and assist with implementing procedures, controls, and operational improvements.
• Monitor operational KPIs and support risk tracking, project launches, events, site activities, and special assignments.
• Follow company policies, procedures, and quality standards; maintain confidentiality and perform other assigned duties.

Required qualifications

• Proven experience in project coordination, operations, project administration, business operations, or a related role.
• Strong organizational, planning, coordination, and time-management skills; able to manage competing projects, tasks, deadlines, and priorities.
• Excellent communication and interpersonal skills and ability to coordinate with internal teams, clients, suppliers, and stakeholders.
• Strong attention to detail, problem-solving, analytical, follow-up, and execution skills.
• Good understanding of project-management principles, operational workflows, and business processes.
• Able to prepare professional reports, presentations, meeting minutes, and project documentation.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, Microsoft Teams, and Google Workspace.
• Able to work independently and collaboratively in a fast-paced environment with changing priorities; demonstrates accountability, reliability, and confidentiality.

Preferred qualifications

• Experience with Microsoft Project, Jira, Asana, Trello, Monday.com, or similar project-management tools is advantageous.
• Familiarity with ERP, CRM, procurement, inventory, or business-management systems is preferred.
• KPI reports, operational dashboards, project trackers, or management-reporting experience is advantageous.
• Knowledge of budgeting, procurement, vendor coordination, and resource planning is preferred.
• A diploma or bachelor's degree in business administration, project management, operations management, management, logistics, or a related field is preferred.
• PMP, CAPM, PRINCE2, Agile, or Scrum certifications are advantageous.

Development and benefits

• Offers training and development, cross-functional project exposure, and opportunities to contribute to process improvement and business initiatives.
• The posting describes potential progression into project, operations, business operations, or PMO roles.
• The posting mentions competitive salary, performance incentives, and a comprehensive benefits package without specifying amounts.