Project Coordinator – (Interior Fit-Out)

Overview

Key Responsibilities

• Analyze project drawings, specifications, and related documents to prepare comprehensive cost estimates.
• Coordinate with project management, suppliers, and subcontractors to gather accurate pricing and material information.
• Identify, evaluate, and source suitable subcontractors for project requirements.
• Coordinate and manage subcontractors to ensure timely execution of tasks according to project specifications.
• Monitor subcontractor performance, verify progress, and ensure compliance with quality and safety standards.
• Resolve any issues or delays related to subcontractor activities in coordination with the site team.
• Prepare and submit detailed, itemized estimates for client review and approval.
• Review and update cost estimates as project designs evolve.
• Maintain continuous communication with sales, documentation, design, operations, and finance teams to ensure timely submissions and approvals.
• Handle and manage all technical documents, drawings, approvals, and project-related submissions accurately.
• Ensure project material samples are submitted within the required timeframe by the inside sales team.
• Prepare a Project Coordination Matrix and collaborate with engineers to schedule site activities.
• Oversee and align work schedules across all project sites in line with approved timelines.
• Obtain work schedule approvals from the Director and update project engineers for strict adherence.
• Ensure all required project approvals (authority, client, design, material, and site-related) are secured on time.
• Assist in monitoring overall project progress, identifying delays, and coordinating corrective actions.
• Maintain updated project documentation, logs, and reports for internal and client use.
• Support procurement by following up on material deliveries and coordinating with suppliers.
• Communicate project updates to clients and internal stakeholders to ensure transparency and alignment.
• Ensure compliance with company standards, quality requirements, and HSE guidelines across all sites.

Qualifications

• Minimum 2 years of UAE experience in interior fit-out project coordination.
• Strong understanding of project planning, scheduling, estimation, and site coordination processes.
• Knowledge of project-related authority procedures and internal approval requirements.
• Excellent communication and interpersonal skills (verbal & written).
• Strong technical documentation handling and submission capabilities.
• Ability to source, coordinate, and manage subcontractors effectively.
• Proficient in MS Office (Excel, Word, Outlook) and project scheduling tools.
• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail, organizational skills, and problem-solving ability.
• Ability to manage multiple projects simultaneously with professionalism.

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