Project Coordinator - Construction

Position Summary

Project Planning & Coordination

• Assist the Project Manager in developing project schedules, work plans, and resource allocation plans.
• Coordinate daily project activities between site teams, subcontractors, suppliers, and consultants.
• Monitor project progress against approved schedules and milestones.
• Follow up on pending tasks and ensure timely completion of project deliverables.
• Prepare and maintain project documentation, reports, and records.

Project Monitoring & Reporting

• Track project progress and identify potential delays or risks.
• Prepare daily, weekly, and monthly progress reports.
• Update project schedules and communicate changes to stakeholders.
• Maintain project dashboards and performance tracking reports.
• Coordinate project meetings and prepare meeting minutes.

Procurement & Material Coordination

• Coordinate with procurement and logistics teams regarding material requirements and deliveries.
• Monitor material availability and ensure timely delivery to project sites.
• Track purchase orders and supplier commitments.
• Assist in resolving supply chain and material-related issues.

Stakeholder Communication

• Serve as a liaison between project stakeholders.
• Coordinate communication between clients, consultants, subcontractors, and internal departments.
• Follow up on approvals, submissions, and project correspondence.
• Ensure effective communication of project updates and requirements.

Quality & Compliance

• Support implementation of quality assurance and quality control procedures.
• Ensure project documentation complies with company standards and client requirements.
• Monitor adherence to project specifications and contractual obligations.
• Assist in tracking non-conformance reports and corrective actions.

Health, Safety & Environment (HSE)

• Promote compliance with company HSE policies and site safety regulations.
• Coordinate safety documentation and permit requirements.
• Assist in monitoring safety performance and reporting incidents.

Administrative Support

• Maintain project files, contracts, drawings, and technical documents.
• Coordinate travel, accommodation, and logistics for project teams when required.
• Support project closeout activities and final documentation handover.

Qualifications

• Bachelor's Degree in Civil Engineering, Construction Management, Architecture, Mechanical Engineering, or related field.
• PMP, CAPM, PRINCE2, or equivalent certification is an advantage.
• Minimum 3–5 years of experience in construction project coordination.
• Experience in EPC, modular construction, infrastructure, or building projects is preferred.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with project management tools such as:
• Microsoft Project
• Primavera P6
• Jira
• Asana
• Monday.com
• Familiarity with AutoCAD and construction drawings.
• Knowledge of project controls, scheduling, and reporting.

Core Competencies

• Strong organizational and coordination skills.
• Excellent communication and interpersonal abilities.
• Time management and multitasking capabilities.
• Problem-solving and analytical thinking.
• Attention to detail.
• Ability to work under pressure and meet deadlines.
• Teamwork and collaboration.
• Proactive and results-oriented approach.

Key Performance Indicators (KPIs)

• Project milestone achievement rate.
• Schedule adherence.
• Timely submission of reports and documentation.
• Resolution time for project issues and action items.
• Material delivery coordination effectiveness.
• Stakeholder satisfaction.
• Compliance with quality and safety requirements.

Salary Range