Project Coordinator – Administration

About This Role

Job Summary:

The Project Coordinator – Administration is responsible for providing administrative and coordination support to ensure smooth execution of projects. The role involves managing documentation, coordinating communication, tracking progress, and supporting operational and administrative functions across departments.

Key Responsibilities:

• Coordinate and support day-to-day administrative activities related to projects
• Maintain project documentation, contracts, and records in an organized manner
• Schedule meetings, prepare agendas, and record minutes
• Track project timelines, deliverables, and progress updates
• Liaise with internal departments (HR, Finance, Procurement, Operations) for project requirements
• Assist in preparing reports, presentations, and project updates
• Monitor budgets, invoices, and expense tracking in coordination with Finance
• Ensure compliance with company policies and administrative procedures
• Handle correspondence, emails, and communication with stakeholders
• Support procurement processes, including purchase requests and follow-ups
• Identify administrative gaps and suggest process improvements

Qualifications & Requirements:

• Bachelor’s degree in Business Administration or related field
• 2–4 years of experience in administrative or project coordination roles
• Strong knowledge of office administration and documentation processes
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Good organizational and multitasking abilities
• Strong communication and coordination skills

Key Skills:

• Administrative management
• Time management and organization
• Attention to detail
• Communication and interpersonal skills
• Problem-solving and coordination

Preferred:

• Experience in F&B / Hospitality / Facility Management sector
• Familiarity with ERP systems or project management tools
• Knowledge of basic finance/procurement processes

Application Question(s):

• How many years of experience in F&B Sector
• Are you available to join immediately?
• Current or expected salary

Work Location: In person