Project coordinator

Job Purpose

Key Responsibilities

• Monitor project plans and phases and ensure the status of each project is regularly updated.
• Prepare and maintain project trackers and reports using Microsoft Excel.
• Coordinate with the Finance Department to follow up on project budgets, payments, invoices, and expenses.
• Track actual project costs against approved budgets and report any variances or discrepancies.
• Coordinate with internal departments and external vendors to ensure project requirements are completed within agreed timelines.
• Follow up on project tasks and deadlines to ensure deliverables are completed according to plan.
• Prepare periodic reports covering project progress, costs, pending tasks, delays, and key challenges.
• Organize and maintain project data and documentation, including quotations, invoices, approvals, and other related documents.
• Follow up on requests and approvals required from different departments and ensure timely completion.
• Identify and escalate any delays or issues that may impact project progress to the direct manager.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Project Management, Finance, or a related field.
• Previous experience in project coordination or project follow-up is preferred.
• Proficiency in Microsoft Excel, preferably including Pivot Tables, Lookup Functions, and reporting.
• Good numerical skills with the ability to track budgets and expenses.
• Strong organizational, follow-up, and multitasking skills.
• Good communication and coordination skills, particularly when working with the Finance Department and other internal teams.
• Proficiency in Microsoft Office applications.
• Ability to work under pressure.