Onboarding Specialist

Job Purpose

Key Responsibilities

• Manage the end-to-end onboarding process, from offer acceptance to successful employee integration.
• Coordinate with relevant departments to ensure workstations, IT equipment, system access, and other requirements are ready before joining.
• Prepare and follow up on employment contracts, required documents, and onboarding paperwork.
• Register and update employee information in HR systems and government platforms, including Qiwa and GOSI.
• Coordinate joining dates with new employees and communicate relevant details to hiring managers and departments.
• Conduct employee orientation sessions to introduce company policies, procedures, and workplace guidelines.
• Ensure all joining formalities, required forms, and employee documentation are completed accurately and on time.
• Coordinate visa, residency (Iqama), and sponsorship transfer procedures for expatriate employees when required.
• Follow up with new employees during the onboarding period and coordinate with department managers to resolve any issues.
• Prepare regular onboarding reports, track employee joining status, and monitor pending and completed onboarding activities.

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR operations or employee onboarding.
• Good knowledge of Saudi Labor Law and government platforms, including Qiwa and GOSI.
• Proficiency in Microsoft Office and HR management systems.
• Strong organizational, communication, and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in both Arabic and English.