Project Administrative Assistant
Role Overview
A growing Dubai renovation and fit-out company seeks a Project and Administrative Assistant for day-to-day operations and ongoing projects.
The hands-on role requires managing multiple tasks, following up with people, organizing documents, and working without constant supervision.
Key Skills for This Role
Full Job Posting
Role overview
A growing Dubai renovation and fit-out company seeks a Project and Administrative Assistant for day-to-day operations and ongoing projects.
The hands-on role requires managing multiple tasks, following up with people, organizing documents, and working without constant supervision.
Project and administrative responsibilities
- Prepare and organize quotations, purchase orders, contracts, invoices, NOCs, permits, forms, and other project documentation.
- Submit documents and applications through developer and building-management portals and follow up on approvals.
- Organize invoices, receipts, verified tax invoices, and project accounting records for Zoho Books or accountants.
- Source products, compare cost and availability, request discounts and quotations, prepare comparison tables, and coordinate orders and deliveries.
- Track project tasks and deadlines, collect site progress information, coordinate client meetings and site access, and follow up on open questions.
- Assist with worker accommodation and employment administration, including visas, Emirates ID, insurance, schedules, and site access passes.
- Maintain supplier and company databases and send daily updates on completed, pending, and decision-required items.
Requirements
- Fluent Russian and English are mandatory.
- A valid UAE driving licence and own car are mandatory.
- Strong organizational and follow-up skills, excellent attention to detail, and confident Excel or Google Sheets skills.
- Able to work independently, manage multiple priorities, and communicate with clients, suppliers, contractors, and building management.
- UAE work experience is preferred.
- Experience in construction, renovation, fit-out, property management, or interior design is advantageous.
Location
- The role is located in Dubai, UAE.
Employment
Employment is full-time.
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