Programme Administrator - Fellowships and Visitors (Executive Programmes)
Role Overview
Programme Administrator supporting the School’s Executive Fellowships and Visitors programmes.
Provide service to Fellows and Visitors and coordinate a range of programme operations.
Key Skills for This Role
Full Job Posting
About the School
The Blavatnik School of Government aims to improve government and public policymaking through teaching current and future leaders, impactful research and engagement with governments and practitioners.
The School is based in an award-winning building in Oxford and describes itself as collaborative, friendly and dynamic.
Role overview
Programme Administrator supporting the School’s Executive Fellowships and Visitors programmes.
Provide service to Fellows and Visitors and coordinate a range of programme operations.
Responsibilities
- Coordinate onboarding, tutorials, accommodation, travel, visa arrangements and personalised inductions in accordance with University and School policies.
- Support admissions, immigration checks and day-to-day programme operations with HR, faculty and internal teams.
- Track budgets, maintain accurate records and monitor milestones and timelines.
- Coordinate travel, accommodation, catering and AV/IT logistics for Executive Programme participants and guest lecturers.
- Support academic coordination, right-to-work compliance and post-programme evaluations.
About you
- Strong customer service, communication and organisational skills, with a personable and diplomatic manner.
- Use tact, discretion and initiative with senior stakeholders; remain adaptable and resilient when priorities change.
- Experience using Microsoft Office, strong numeracy skills, and ability to conduct research and make recommendations.
- Self-motivated, flexible and comfortable taking ownership of projects, logistics and varied tasks in a fast-paced environment.
Benefits
- Benefits include a contributory pension, 38 days’ annual leave, family leave and childcare services, cycle loan, discounted bus and season-ticket travel, and social and sports clubs.
- The School notes opportunities for remote working; no specific workplace arrangement is stated for this role.
Application process
- Applications require a covering letter or supporting statement, CV and details of two referees.
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