Program Manager (COM 3)

About the Department

Position Duties

• Provides advanced professional level contract management activities, from inception to closeout: •Applies federal/state laws, regulations, and board directives as appropriate. •Develops, negotiates, and monitors the technical aspects of complex contracts between PWB and recipients of funding. •Monitors contractor compliance with technical aspects of complex contracts and communicates these requirements to contractors and subcontractors as necessary. • Identifies and resolves programmatic, scope of work, or funding condition conflicts and facilitates/negotiates resolution within state and federal regulations. • Ensures implementation of all contractor deliverables and Public Works Board requirements are met in a timely manner. • Resolves discrepancies or issues during contract period at the lowest possible level and escalates as appropriate. • Monitors project milestones to ensure successful completion of construction, repair, and restoration of facilities in accordance with the contract requirements. • Guides contractors through Public Works Board processes, including required or requested forms, contracting and amendments, project completion, and loan repayments. • Maintains accurate data in the Department of Commerce’s Contracts Management System (CMS) and any other systems used by the Public Works Board. • Develops and maintains cooperative relationships with government, business, industry, and community organizations and their officials. Technical assistance and partnerships: • Provides technical assistance to local governments to help them maintain, develop, rehabilitate, construct, etc. infrastructure in support of public health and safety, economic development, and other state priorities. • Provides outreach and technical assistance to potential clients, stakeholders, and other interested persons on accessing programs administered by the Public Works Board, the Department of Commerce, and other state agencies in support of public health, safety, economic development and other state priorities. • Researches programmatic requirements to create and conduct Public Works Board program training, seminar and conference presentations. • Develops and maintains relationships with existing and potential applicants, associations, collaborates with organizations (both state and federal), and other stakeholder organizations. • Coordinates technical assistance to include, as necessary, representatives from the primary providers of infrastructure assistance to local governments (e.g. departments of Health and Ecology, USDA-RD, RCAC, ERWOW, State Broadband Office, etc.). Public Works Board assistance: • Provides staff assistance to the Public Works Board to include, but is not limited to: o Staffing Board committees or work groups; o Lead Ad Hoc Committees, as needed; o Work plan development and implementation; o Special projects as assigned; o Research and data synthesis as assigned.

Required Position Qualifications

• Five (5) years of combined experience and/or education as described below: • Education involves natural resources, business, public administration, urban or regional planning, accounting or related field. Qualifying education post High School or equivalent may be substituted year for year for experience. • Experience in one or more of the following: o Federal or state infrastructure financing o Grant or loan administration o Contract management o Project management o Public works o Communication Examples of how to qualify: • Five years of experience • Four years of experience and one year of education • Three years of experience and two years of education • Two years of experience and three years of education • One year of experience and four years of education Preferred/Desired Qualifications: • Experience working with state, federal or local policy boards. • Experience collaborating, working with, and providing technical assistance to stakeholders including local, state, federal, and tribal partners. • Proficient in the use of databases, contract management systems and Microsoft Office applications. Required Position Competencies: • Intermediate skill level for MS Word, Excel, PowerPoint, databases. • Excellent interpersonal skills and the demonstrated ability to build trusting relationships and loyal partnerships with customers, employees, and executive management. • Technical knowledge of project management, financing, contract management, and/or compliance. • Ability to manage multiple projects simultaneously and to participate in multi-stakeholder processes. • Accountability – Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements. • Integrity – demonstrates a sense of responsibility and commitment to the public trust through statements and actions. Honors commitments and promises. • Leadership – Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others. • Teamwork – Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere. • Communication – Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills. To be considered for this position the following are needed: A complete and detailed online application. A cover letter (enter online). At least three professional references (enter online). For questions about this recruitment, please contact our recruitment team via email: [email protected] - please reference the job number in your message.
• A complete and detailed online application.
• A cover letter (enter online).
• At least three professional references (enter online).

Other Qualifications

• Work from Anywhere in Washington State This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule. This recruitment may be used to fill future vacancies over the next 60 days. Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at [email protected] Our Commitment to Equal Opportunity The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at [email protected]. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits. Please see the Benefits Tab for more details.

Benefits

• More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website . The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs . Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems ' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information . Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165 (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165 (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357-58-175 , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01-07-2026

Supplemental Questions