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Program Coordinator- Office of Multicultural Affairs

Tufts University
Boston, USA
Full-time
Mid Level
Hybrid
USD 27.85-38.5 hourly
Discovered 1 months ago

Full Job Posting

  • Executive & Committee Support Provides high-level administrative coordination in support of the OMA Program Manager and OMA Deans. Manages complex calendars, scheduling requests, and meeting logistics Coordinates Global Health and Committee on Belonging and Inclusion (CBI) meetings and other OMA-related committees Prepares agendas, distributes materials, records minutes, and tracks action items Manages correspondence and monitors shared inboxes Exercises discretion in handling confidential and sensitive information Serves as administrative liaison with internal offices (Dean’s Office, Provost, Admissions, Advancement, etc.) Reconciliation of Global Health Lead Faculty leads travel costs
  • Program & Student-Facing Administrative Support Provides operational support across OMA and Global Health programs under the direction of the Program Manager. Supports application processing, tracking systems, and documentation Assists with selection committee logistics and communication of program decisions Coordinates student onboarding, registration, and scheduling Maintains program tracking spreadsheets and documentation Administers surveys and evaluations (e.g., via Qualtrics) and prepares summary reports Assists with away rotation logistics and student program experiences Responds to general student inquiries and directs matters to the Program Manager as appropriate
  • Event & Logistics Coordination Serves as the primary logistical coordinator for OMA and Global Health events. Coordinates room reservations, catering, security, IT, custodial services, and speaker logistics Prepares invitations and manages RSVP tracking Supports travel arrangements, reimbursements, insurance documentation, and vendor payments Provides on-site event support, including orientation sessions, speaker events, pathway program activities, and graduation-related events Assists with faculty development sessions and outreach programming
  • Administrative Infrastructure & Systems Management Maintains organized shared drives, digital files, and compliance documentation Tracks grant disbursements, invoices, and payment processing Monitors operational workflows and flags issues to the Program Manager Updates and maintains OMA and Global Health webpages and digital content Ensures accurate documentation of program materials and communications
  • General Office & Operational Support Maintains office supplies and coordinates general office needs Supports special projects as assigned by the Program Manager Assists with preparation of materials for reports, presentations, and donor communications
  • Associate's Degree
  • 3 years
  • Works proficiently with several Microsoft programs, Qualtrics, and Outlook Applications;
  • Exhibits a high degree of professionalism.
  • Demonstrated ability to manage multiple priorities and meet deadlines.
  • Strong organizational skills and attention to detail.
  • Ability to handle confidential information with discretion.
  • Excellent written and verbal communication skills.
  • Bachelor's Degree
  • Experience in higher education or academic medicine
  • Experience supporting committees and executive leadership
  • Familiarity with event planning and logistics coordination
  • Comfort using AI-enabled tools to improve workflow efficiency
  • Strong customer service orientation

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