Production Administrator
Role Overview
Provides administrative and clerical support to assigned production disciplines, including Structural, Piping, Mechanical, E&I, Commissioning, Coating, and Scaffolding.
Manages personnel-related data, requests, and documents in company systems according to document-management policies.
Works with IFS and IT teams on system troubleshooting and communicates with supervisors and workers on site about day-to-day issues.
Key Skills for This Role
Full Job Posting
Role purpose
Provides administrative and clerical support to assigned production disciplines, including Structural, Piping, Mechanical, E&I, Commissioning, Coating, and Scaffolding.
Manages personnel-related data, requests, and documents in company systems according to document-management policies.
Works with IFS and IT teams on system troubleshooting and communicates with supervisors and workers on site about day-to-day issues.
Key accountabilities
- Receive, record, copy, and distribute official department documents through company channels.
- File, record, scan, and distribute personnel documents, including leave requests, medical records, medical letters, and travel requests, through established digital channels such as IFS and AVEVA ERP.
- Collect daily attendance sheets, centralize them at department level, and scan, file, and record them.
- Collect daily personnel allocations by project and issue centralized project timesheets weekly, monthly, or as requested for project management and cost control.
- Print, copy, distribute, and track project documents requested by departmental engineers.
- Collect and centralize HSE records, inventory information, office consumables data, and tool-maintenance documents.
- Synthesize assigned data, prepare reports on request, and support routine production-team administration.
Qualifications and experience
- Diploma degree or equivalent.
- At least 6–9 years of experience in a similar position in an industrial environment.
Competencies
- Accurate data entry and attention to detail; good knowledge of MS Office.
- Ability to organize documents, schedules, and information and manage physical and digital records.
- Strong verbal and written communication; good oral and written English.
- Adaptability, problem-solving ability, teamwork, and supervisory or manpower-management skills.
Preferred qualifications
Any IFS training qualification is a plus.
Any computer operating qualification is a plus.
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