Product Project Management Specialist

Role overview

Project coordination and execution

• Coordinate new product launches across assigned categories and keep timelines and deliverables accurate.
• Maintain project tasks, milestones, dependencies, and timelines in Asana.
• Follow up with internal teams and external suppliers to collect updates and keep actions on schedule.
• Coordinate work through Exploration, Development, and Execution phases using standardized processes.
• Gather information and timelines for launch feasibility assessments and project planning.
• Arrange meetings, prepare agendas, capture minutes, and track action items.
• Monitor progress and flag delays, risks, missing information, and potential solutions to the Line Manager.

Cross-functional and supplier coordination

• Coordinate with Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&OP, Master Data, Logistics, and Regional Markets.
• Support supplier and contract manufacturer communications to help meet timelines and deliverables.
• Organize BOMs, specifications, forecasts, production timelines, and shipping updates.
• Work with Demand Planning and S&OP on forecast tracking and purchase order coordination.
• Maintain accurate project documentation and trackers across platforms.

Reporting and process support

• Prepare project updates, reports, presentations, status summaries, launch review materials, and leadership updates.
• Track risks, changes, and action items, and respond to stakeholder queries in a timely and professional manner.
• Support clear communication materials and emails with Line Manager guidance when needed.
• Standardize processes, templates, trackers, and documentation; assist with SOPs and documenting updated ways of working.
• Identify inefficiencies and propose process improvement or automation solutions; participate in postmortems and capture learnings.
• Provide operational and administrative support to the PPM team as needed.

Requirements

• 3–5 years in project coordination, operations, supply chain, product development, or a related field; beauty, FMCG, or fast-paced experience is preferred.
• Bachelor’s degree in Project Management, Operations Management, Business Administration, Industrial, Manufacturing, or Chemical Engineering, or a related field.
• Strong organization, time management, attention to detail, prioritization, communication, and collaboration skills.
• Comfort coordinating stakeholders across multiple functions; proactive, solutions-oriented, and willing to learn.
• Working knowledge of Microsoft Office, particularly Excel and PowerPoint; project management systems experience, ideally similar to Asana.
• Fluent in English.

Benefits

• Monthly Self Love Days, at company discretion; premium medical, dental, and vision coverage for employees and dependents.
• Monthly coaching sessions, employee discounts on Huda Beauty products, and quarterly product gifting.