Procurement Officer
Role Summary To ensure Procurement (Strategic & transactional) activities are performed in compliance with Company Business principles and Group’s HSSE policies.
Skills
About This Role
Role Summary
- To ensure Procurement (Strategic & transactional) activities are performed in compliance with Company
- Business principles and Group’s HSSE policies.
- Compile and manage procurement of all types of spare parts, commodities, equipment items, Overhauling / Reconditioning services requirement through adequate Strategic Sourcing and Supplier Performance Contract Management.
- To develop and implement tendering / procurement strategies for MRO/Items/Minor Eqpt. and Overhaul/ Reconditioning services related procurement and ensuring appropriate processes and systems are in place to ensure success.
- Develop Tender Plan in coordination with the requisitoner and update Management regularly on the progress.
- Undertake procurement activities required by the strategy to deliver the requirement safely and timely from compiling RFQs / Tenders, handling TQs/CQs, Commercial Evaluation, Negotiation, preparing
- Approving Authority / Tender Committee recommendations Order Award.
- Effectively handle post award order management and close out of Purchase Orders including expediting, handling disputes and resolution of irregularities.
- Conduct Negotiations on Prices and other Commercial Terms & Conditions and obtain best value for the Company.
- Coordinate Logistics along with all the stakeholders (Suppliers, Freight forwarders, internal departments) for all export & import shipments.
- Coordinate between stakeholders and logistics team/freight forwarders for securing various statutory
- approvals from the Customs, Environment, Civil Defense, ICT etc.,
- Engage actively with Stakeholders and develop good business relationships with regular
- Suppliers/Contractors and maintain good Supplier Relationship Management and support other Teams in effective Performance Feedback Reporting.
- Effective Management of change management.
- Effectively manage audits of the respective files.
- Support the other Teams with inputs for them to generate fortnightly, monthly, quarterly and yearly reports.
Key Accountabilities
- Handling complete procurement cycle for purchase orders and contracts
- Review of Purchase Requisitions (PR) to assess adequacy of specifications and documents and ensure it is updated prior to floating tenders / enquiries
- Selection of suppliers, preparation of tender/orders with supporting documentation including formulation of Tender Plan in coordination with the Requisitioner
- Engage with stakeholders and prepare tendering and procurement strategy
- Preparation and issuance of Tender Document/ Enquiries
- Evaluation of bids (compliance to specification, quality, price, service support, availability, reliability, reputation, history etc) with support from the user
- Elaboration and presentation of recommendation to management for approval
- Preparation and Award of Purchase Order / Contract
- Supplier Performance and Contract Management
- Expediting delivery, handle Irregularities, claims and facilitate payment etc.
- Co-ordination with logistics provider to ensure smooth movement of the goods from the supplier’s warehouse to the company’s site
Requirements
- Bachelor’s in Engineering or any other subject from accredited University.
- 8-10 years of relevant experience in Procurement, Material / Supply Management function within and oil/gas or petrochemical industry.
- Knowledge of the latest purchasing systems (SAP); policies, procedures & best practice prevailing in the market.
- Professional Certification in Material /Supply Management and Business Administration will be an advantage.
- Able to work independently within the company established procedure / guidelines supporting users in the fulfillment of requirements without compromising in quality.
General Requirements
- Experience of lining long term supply contract / rate agreements and good knowledge of Incoterms, Insurance, contractual terms & conditions with multi-national exposure.
- Cost conscious, Skills in negotiating, problem solving, analytical conceptual approach / thinking, strategic sourcing.
- In-depth knowledge of the products to be procured and its specification to suggest alternatives.
- Aware & experienced in International Commercial / Legal / Contractual and Logistics, Insurance terms/conditions & terminologies.
- Team player, goal oriented, flexible, self-motivated, cost conscious energetic, positive attitude; achievement driven, integrity, critical, diligent, and good interpersonal relationship to solve problems in very efficient manner.
- Organizational skills that demonstrate the ability to resolve conflicting priorities.
- Demonstrated ability to work in a fast-paced environment that expects the highest level of customer service and ethical business behavior.
- Ability to understand and interact with diverse groups and operations.
- Understanding of key business objectives and work processes.
- Possess good Time Management and good at multi-tasking
- Responsible and committed to Health, Safety, Quality, Security and Environment
- Effective communication skills in Spoken and Business English (verbal and written), both oral and written.
- Familiar in working with S4 Hana and SAP Ariba and should be well versed with MS office programs, like MS word, MS Excel, PowerPoint etc.
- Maintain confidentiality and secrecy of all company related information and data.
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