Procurement Officer

Overview

Job Title: Procurement Officer

Procurement Operations

• Manage end-to-end procurement processes from requisition to purchase order issuance.
• Source suppliers and obtain competitive quotations in accordance with procurement procedures.
• Ensure timely procurement of goods, services, equipment, and operational requirements.
• Monitor purchase requests and ensure compliance with approval workflows.
• Track purchase orders and ensure timely delivery of goods and services.

Supplier & Vendor Management

• Develop and maintain supplier relationships.
• Conduct supplier evaluations and performance reviews.
• Negotiate pricing, payment terms, service levels, and delivery schedules.
• Maintain an approved supplier database.
• Identify alternative suppliers to reduce operational risks.

Cost Management & Savings

• Support cost reduction and value improvement initiatives.
• Conduct price benchmarking and market analysis.
• Identify procurement savings opportunities.
• Monitor procurement expenditures against approved budgets.

Inventory & Supply Chain Coordination

• Coordinate with operational teams to ensure adequate inventory levels.
• Monitor stock availability and replenishment requirements.
• Support inventory verification and variance investigations.
• Coordinate receiving activities and supplier deliveries.

Contract & Compliance Management

• Ensure procurement activities comply with company policies and approval authorities.
• Maintain procurement documentation and audit records.
• Monitor supplier compliance with contractual obligations.
• Support internal and external procurement audits.

Reporting & Administration

• Maintain procurement records, supplier databases, contracts, and purchase documentation.
• Prepare weekly and monthly procurement reports.
• Monitor procurement KPIs and vendor performance metrics.
• Maintain procurement trackers and savings reports.

Internal Environment

• Works closely with Finance, Operations, HR, Marketing, IT, Fitness, and Food & Beverage departments.
• Supports procurement requirements across all Tabrah Holding subsidiaries.
• Coordinates with budget holders and department managers regarding procurement requirements.

External Environment

• Interacts with suppliers, vendors, contractors, service providers, and logistics partners.
• Represents the company during supplier negotiations and procurement activities.

Essential Functions

• Process procurement requests and purchase orders.
• Obtain quotations and conduct supplier evaluations.
• Negotiate supplier pricing and commercial terms.
• Monitor procurement timelines and supplier performance.
• Coordinate inventory and supply chain activities.
• Maintain procurement records and audit documentation.
• Monitor procurement costs and savings opportunities
• Prepare procurement reports and performance dashboards.
• Support contract management and vendor compliance activities

Education Required

• Bachelor's Degree or Diploma in Procurement, Supply Chain Management, Business Administration, Finance, Commerce, or related field.
• Professional procurement certifications are an advantage (CIPS, CPSM, CPP, etc.).

Experience Required

• Minimum 3–5 years of procurement, purchasing, supply chain, or commercial experience.
• Experience in vendor negotiations and supplier management.
• Experience in procurement systems and ERP platforms.
• Experience in inventory control and procurement reporting.
• **Experience in F&B supply chain is essential**, with specific knowledge of the Qatar market and established relationships with local F&B suppliers in Qatar.

Knowledge, Skills & Competencies

• Procurement and purchasing management.
• Supplier relationship management.
• Negotiation and commercial awareness.
• Cost analysis and budget monitoring.
• Inventory management principles.
• ERP and procurement systems proficiency.
• Contract administration.
• Analytical and problem-solving skills.
• Reporting and data analysis.
• Communication and stakeholder management.

Tools & Systems Used

• ERPNext

• Inventory Management Systems

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Vendor and Supplier Databases
• Reporting Dashboards
• Email and Communication Platforms

Working Conditions

• Primarily office-based environment.
• Frequent interaction with suppliers, vendors, and internal stakeholders.
• Occasional visits to supplier locations, warehouses, stores, and operational sites.
• Requires managing multiple procurement requests and deadlines simultaneously.
• May support urgent operational procurement requirements outside standard business hours.