Procurement Officer

Carries out the procurement function in order to meet customer and supplier expectations and organization objectives

Implementation of the procurement functions as per the purchase policies & procedures to enhance productivity within the department.

Initiate the purchase request and takes necessary action accordingly.

Receive and organize competitive quotations as and when required, bridge queries on technical differences in order to meet product specifications as delivered within the time frame.

Create and maintain the database of various vendors.

Coordinate with the respective sales team on purchase provisions & prepare orders with relevant approvals as stated in accordance with company policies & procedures.

Prepare, maintain and review purchasing files, reports and price list.

Prepare purchase orders and send copies to suppliers and to department originating requests.

Administer the record of LPO’s.

Track related purchases for defectives, shortages, missing parts, ensuring the specifications are met and carries out refund or replacement as per policy.

Clarify purchase related queries with the vendors and end users.

Tracking of material intends received and follow up to ensure the purchase is delivered on time.

Coordinate with logistic activities in acquiring goods from suppliers within specified time frame.

Coordinate with the warehouse and distribution centre as and when required.

Generate regular reports and submit to the line manager.

Maintain professional communication across the sections of the organization, to ensure productive end results in the services provided.

Coordinate with the support service centres in achieving the desired official results within time and quality.

Participate in meetings and training programs as and when required to achieve the desired organizational objectives.

Maintain updated documents/ procedures for reference and effective transactions.