Procurement Officer
Key Skills for This Role
Full Job Posting
Procurement Planning
- Develop annual and project-based procurement plans aligned with construction schedules and fleet maintenance calendars.
- Forecast aggregate, asphalt, cement, bitumen, steel, culverts, signage, spare parts, tires, filters, batteries, and lubricants using project and maintenance requirements.
Sourcing and Supplier Management
- Identify, evaluate, and prequalify suppliers, subcontractors, and equipment rental companies.
- Maintain an approved vendor list for construction materials and automotive or heavy-equipment parts.
- Negotiate pricing, payment terms, and delivery schedules.
- Conduct supplier performance reviews covering quality, on-time delivery, and pricing consistency.
Tendering and Contracting
- Prepare and issue RFQs, RFPs, and tender documents for construction materials, plant hire, and garage supplies.
- Evaluate bids technically and commercially and prepare comparative bid analyses.
- Draft, review, and administer purchase orders and supply contracts.
- Ensure contracts include correct material grades, equipment specifications, and OEM part numbers.
Inventory and Cost Control
- Coordinate with site stores and garage storekeepers on stock levels, reorder points, and consumption rates.
- Prevent overstocking or understocking of fuel, tires, spare parts, construction consumables, and other critical items.
- Track high-value items such as heavy-equipment parts, fuel, and bitumen.
- Monitor procurement spend against project and garage budgets and report price variances and market trends.
Quality and Compliance
- Verify that materials meet engineering specifications and ASTM, BS, or local road authority standards.
- Ensure spare parts are OEM or approved equivalents to protect equipment warranties.
- Maintain compliance with company procurement policy, local procurement law, and HSE requirements.
- Maintain documentation for audits, including purchase orders, goods received notes, invoices, and delivery notes.
Logistics and Equipment Support
- Coordinate delivery of materials to construction sites and arrange transport for heavy-equipment parts and garage supplies.
- Liaise with customs and clearing agents when importing specialized parts or materials.
- Procure and track servicing of excavators, graders, rollers, dump trucks, and other construction machinery.
- Coordinate preventive-maintenance part procurement with garage and workshop supervisors and manage warranty claims and defective returns.
Documentation and Reporting
- Maintain procurement records, supplier contracts, and price history.
- Prepare regular procurement status reports for project managers and management.
- Support month-end and year-end stock reconciliation.
Preferred Qualifications
- Bachelor’s degree is preferred.
- Three years of procurement management experience is preferred.
Pay and Workplace
- Pay starts from AED 4,000 per month.
- The work location is in person in Dubai.
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