Procurement Manager (Excellence & Indirect)

About This Role

1. Job Purpose

To manage the implementation of Procurement, Purchasing, Contracts, Strategies and activities to ensure delivery of optimal quality and cost-effective of Indirect Purchases and Türkiye Procurement function in line with Enova’s needs while ensuring the best interests of the organization are met and ensuring the purchases are carried out with favorable terms and conditions.

1. Key Accountabilities

Strategy Contribution and Implementation

• Develop the procurement, purchasing and contracts departmental strategy and ensure effective cascading of strategy into implementable policies and procedures in line with the overall business objectives of the organization.

People Management

• Manage the effective achievement of objectives through setting individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal in order to maximize subordinate and the overall performance.

Organization Structure

• Define an optimum departmental structure so that resources are optimally utilized and communication can take place in an efficient manner.

Purchasing Needs

• Analyze the organization’s procurement needs in order to support in the development of comprehensive purchasing plans and activities to meet the Company’s requirements within the required timeframes.

Tender Cycle

• Control the Tender cycle and documentation ensuring compliance with approved standards and policies,
• Prepare and organize request for Proposals and quotations and analyze offers from Suppliers,
• Sourcing new potential Suppliers,
• Assist in the short listing preferred Suppliers according to the organization’s requirements in terms of quality, price and specifications. Provide recommendations to the concerned parties in order to ensure selection of the most appropriate Supplier in compliance with Enova’s procurement policies and procedures.

Negotiations

• Negotiate with selected suppliers/ vendors on price in order to obtain the best market cost for supplies/services to achieve cost savings and optimally utilize Enova’s budgets.

Contract Issuance

• Manage and review the contract preparation process in line with the defined scope of work and specifications in order to protect the Company’s interests in collaboration with Legal and Compliance department and ensure that contractors adhere to the specified terms and conditions, timelines and quality standards.
• Manage the development of standard templates and formats on contract issuance and provide necessary recommendations in order to ensure timely and accurate development of documents.

KPI Dashboards

• Analysis of the current situation to understand Procurement KPI and deliverables,
• Create the Dashboards,
• Monitor the KPI performance and propose needed optimizations to generate efficiency,
• Propose and present potential solutions to convince the internal stakeholders,
• Implement the agreed solutions.

Process & Tool Development, Policies, Systems, Processes & Procedures

• Analysis of the current situation,
• Identify continuously the potential and needed process improvements and tool to be implemented,
• Propose and present the list of developments to be implemented,
• Act as a Project Manager to develop and implement the needed tools,
• Identify the good practices and create the processes procedures accordingly.
• Provide inputs to enhance departmental policy and procedures and develop/enhance procedures related to respective sections and implement procedures and controls covering all areas of procurement and contracts activity to ensure adherence and effective implementation.
• Set up a process of review for all contracts, supplies and suppliers ensuring that maximum value for money benefits are achieved through supplier rationalization, developing an approved supplier list.

Internal and External Relations

• Manage the relationship with the suppliers in order to extend the existing agreements with suppliers and bring new items to the list and to ensure best value for money and customer satisfaction with services provided.
• Manage the coordination with Accounts Payable section to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Manage the liaison with Legal and Compliance department on a regular basis regarding review of contracts from a legal perspective in order to ensure compliance with required regulations.

Commercial

• Full responsibility of savings reporting aligned to business requirements

Quality, Health, Safety, & Environment

• Ensure compliance to all relevant quality, health, safety and environmental management procedures and controls to guarantee employee safety, compliance, delivery of high quality products/service and a responsible environmental attitude.

Statements and Reports

• Preparation of timely and accurate departmental statements and reports to meet Enova’s and department requirements, policies and standards.

Related Assignments

• Perform other related duties or assignments as directed.

Audit Management

• To represent Procurement during the Audits.
• To be able to explain and justify any needed points from Auditors.

Market Intelligence

• Analyze and monitor the market practices including price benchmarking, identification,
• Monitoring of key spending areas and prioritization of purchasing activities,
• Make recommendation to the line Manager in order to endure cost optimization.

1. Qualifications, Experiences, Skills

Minimum Qualifications:

• Bachelor’s Degree in business administration, preferably with a Diploma/ certification in Procurement and Contracts

Minimum Experience:

• 10+ years of experience within procurement, purchasing and contracts working environment, preferably with some experience in managing a team and within Facilities Management or Energy Procurement Contracts

Job-specific Skills:

• Team management skills, presentation skills, planning and organizing skills, communication and interpersonal skills, negotiation skills, Project Management, Dashboards.
• Fluent in Turkish and English