Procurement Manager
Role Overview
The Procurement Officer handles the day-to-day procurement of design sub-consultants and specialist consultants across our projects, from sourcing through to appointment.
The role reports to the Procurement Manager and works closely with project teams.
Full Job Posting
Job Purpose
- The Procurement Officer handles the day-to-day procurement of design sub-consultants and specialist consultants across our projects, from sourcing through to appointment. The role reports to the Procurement Manager and works closely with project teams.
- Keep procurement schedules and package trackers up to date against the design programme.
- Do strategic sourcing, including how sub-consultancy work is packaged and the best route to appoint each package.
- Keep a record of fees from past appointments to benchmark against.
- Build knowledge of the sub-consultant market in the region, including capabilities, track record and capacity.
- Identify, prequalify and shortlist sub-consultants and specialist consultants.
- Carry out techno-commercial evaluations of proposals, working with the Design Leads on the technical side.
- Support fee and terms negotiations and prepare recommendations for appointment.
- Prepare letters of intent (LOIs), sub-consultancy agreements (SCAs) and subcontract agreements, keeping terms back-to-back with the upstream contract.
- Review SCA and subcontract terms against the upstream contract and raise any gaps or risks with the Procurement Manager.
- Obtain internal approvals before anything is signed.
- Review sub-consultant invoices against agreed fees and deliverables, and coordinate payments with Finance, Commercials and the project teams.
- Track payments to sub-consultants and make sure payment terms stay in line with the upstream contract.
- Follow company and client procurement policies and keep records that would stand up to an audit.
- Maintain the sub-consultant database, including registration, prequalification status and performance.
- Keep the process fair and transparent, and treat proposal information as confidential.
- Prepare the monthly procurement report, including KPIs and savings.
- Attend and minute procurement meetings with project and design teams.
- Resolve queries between sub-consultants and project teams.
- Suggest improvements to procurement templates, procedures and tools.
- Qualifications and Experience
- Bachelor's degree in Engineering, Business, Supply Chain or a related field.
- 4–7 years in procurement, with at least 3 years at a design or engineering consultancy in the UAE.
- Subcontracting experience, appointing sub-consultants and subcontractors under SCAs and subcontract agreements.
- Experience working with upstream contracts and keeping downstream terms back-to-back.
- Good Excel skills.
- Strong written and spoken English.
- CIPS qualification (MCIPS), or working towards it.
- Design procurement experience on projects in the UAE or KSA.
- Exposure to procurement on international projects.
- Commercial awareness and negotiation
- Attention to detail
- Integrity and confidentiality
- Able to manage several packages at once
- Clear communication with project teams, clients and sub-consultants
Key Responsibilities
- Essential
- Desirable
- Key Competencies
Qualifications
- Bachelor's degree in Engineering, Business, Supply Chain or a related field.
- 4–7 years in procurement, with at least 3 years at a design or engineering consultancy in the UAE.
About AESG
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