Procurement Executive Luxury Hotel KAFD

Overview

Main Duties and Responsibilities

• Sourcing and Vendor Coordination:
• Assist in identifying potential suppliers, obtaining quotes, and evaluating vendor proposals to support sourcing decisions.
• Coordinate with vendors for price inquiries, product specifications, and delivery schedules to ensure timely procurement of goods and services.

• Purchase Order Processing

• Generate purchase orders, review order details, and coordinate order placement with vendors to facilitate order fulfillment.
• Verify order accuracy, pricing, and delivery terms to ensure alignment with procurement requirements and budget constraints.

• Contract Management Support

• Assist in contract negotiations, review contract terms, and ensure compliance with procurement policies and legal requirements.
• Maintain contract documentation, track contract renewals, and support contract amendments as needed to protect the hotel's interests.
• Inventory Monitoring:
• Support inventory management activities, monitor stock levels, and track inventory movements to prevent stockouts and excess inventory.
• Collaborate with operational teams to forecast demand, coordinate inventory replenishment, and optimize inventory turnover for efficient operations.

• Supplier Relationship Management

• Build and maintain relationships with suppliers, communicate procurement requirements, and address vendor inquiries and issues.
• Assist in supplier performance evaluations, supplier audits, and resolution of supplier-related issues to ensure service quality and compliance.

• Procurement Process Assistance

• Support the procurement manager in developing procurement strategies, policies, and procedures to streamline procurement operations.
• Assist in analyzing procurement data, preparing reports, and identifying opportunities for process improvements and cost savings in procurement activities.
• Compliance and Documentation:
• Ensure compliance with procurement guidelines, company policies, and regulatory requirements in procurement transactions and vendor engagements.
• Maintain procurement records, documentation, and filing systems to facilitate audits, reporting, and procurement process transparency.