Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Role overview

Responsibilities

• Manage correspondence, schedule meetings, prepare documents and presentations, and maintain digital records and databases.
• Coordinate safety, environment, education, and technical improvement projects.
• Collect and organize information from member depots and external partners.
• Assist with basic reporting, draft communications, and support online events or webinars.
• Help maintain smooth administrative processes across federation activities.

Qualifications

• Strong administrative assistance and business administration skills, including document management, scheduling, and basic project support.
• Excellent communication and interpersonal skills for collaborating across countries.
• Analytical ability to organize data, prepare simple reports, and support decisions.
• Proficiency with standard office software and comfort in a remote digital environment.
• Ability to work independently, manage time, and prioritize multiple tasks.
• Good written and spoken English; additional European languages are an advantage.
• Relevant business administration, management, logistics, or related education, or equivalent practical experience.
• Interest in logistics, supply chain, sustainability, safety, or environmental topics is beneficial.