Procurement & Administration Executive
Role Overview
Manage purchasing and supplier coordination across Marketing, HR, Insurance, Events, Administration, and General Operations.
Key Skills for This Role
Full Job Posting
Role purpose
Manage purchasing and supplier coordination across Marketing, HR, Insurance, Events, Administration, and General Operations.
Location
- The posting lists Dubai, UAE.
Experience and candidate requirements
- 2–4 years of experience in procurement, purchasing, vendor management, or commercial administration.
- Strong supplier sourcing, negotiation, quotation comparison, and follow-up skills; good knowledge of UAE suppliers and service providers.
- Proficiency in MS Office, particularly Excel; ERP experience is an advantage.
- Excellent communication, coordination, and organisational skills.
- Fluent English required; Mandarin Chinese is a strong advantage.
- Indirect procurement experience covering marketing, events, corporate services, or insurance is preferred.
Responsibilities
- Source suppliers and service providers in the UAE and internationally; obtain and compare quotations, negotiate prices, and evaluate commercial terms.
- Procure marketing materials, event services, office supplies, insurance, HR services, and other business requirements.
- Prepare purchase orders and maintain procurement records, invoices, contracts, and supplier databases.
- Coordinate deliveries, service providers, contract renewals, and invoice follow-ups.
- Track budgets, identify cost-saving opportunities, and provide procurement updates.
- Support communication with Chinese suppliers and China-based teams where required.
Candidate profile
A commercially minded and organised professional who can manage multiple procurement requirements, coordinate across departments, and deliver cost-effective purchasing solutions.
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