Personal Assistant to CEO

Role overview

Key responsibilities

• Manage the CEO's calendar, meetings, and priorities across multiple time zones.
• Serve as first point of contact for clients, partners, and internal stakeholders on the CEO's behalf.
• Prepare presentations, reports, and meeting materials; present or support the CEO at client and partner meetings.
• Coordinate meetings, take minutes, track action items, and follow up until completion.
• Coordinate on the CEO's behalf with HR, Travel, Events, Marketing, Talent Acquisition, IT, and Sales.
• Coordinate cross-department initiatives, set timelines, and track project progress.
• Organize business travel, visas, accommodation, and itineraries.
• Plan client and partner meetings, business dinners, events, and corporate functions.
• Handle personal errands and private matters for the CEO with complete discretion.
• Support special projects and ad hoc tasks as assigned.

Requirements

• 5+ years as a Personal or Executive Assistant to a CEO, founder, or other C-level executive.
• High-risk industry experience, such as fintech, Forex/CFD, crypto, or similar, is highly preferred.
• Fluent written and spoken English; additional languages are a strong advantage.
• Proven experience working with clients and partners at a senior level.
• Strong presentation skills, including building professional decks and presenting confidently.
• Experience handling personal errands and private matters for executives.
• Strong judgment and ability to anticipate needs; excellent organization and multitasking in a fast-paced environment.
• Impeccable discretion and confidentiality.
• Advanced MS Office (PowerPoint, Excel, Word, Outlook) and Google Workspace skills.
• Hands-on use of AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar.
• Experience with presentation and design tools such as Canva, Gamma, Pitch, Figma, or similar.

Workplace

• On-site role in the Dubai office in Al Barsha, described as five minutes from Insurance Market metro station.

What the employer offers

• Direct work with the CEO and exposure to top-level decision-making.
• Competitive salary aligned with the Dubai market; no compensation amount or cadence is specified.
• The employer describes a friendly, proactive, and innovative team across six countries.
• The employer describes a fast-paced, dynamic, and challenging environment, with career growth and performance-based recognition.