Personal Assistant / Receptionist to Founder & CEO - Arabic Speaker

Job Summary

Executive Support to Founder & CEO

• Manage the Founder & CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including preparation of agendas and meeting materials.
• Handle confidential correspondence, reports, and sensitive documentation with discretion.
• Arrange travel bookings, hotel accommodations, transportation, and itineraries.
• Prepare presentations, reports, meeting minutes, and follow-up action trackers.
• Act as a liaison between the Founder & CEO and internal/external stakeholders.

Reception & Front Office Management

• Welcome guests, clients, investors, and partners professionally.
• Manage incoming calls, emails, and office inquiries efficiently.
• Maintain meeting rooms, reception area, and office presentation standards.
• Coordinate visitor access and hospitality arrangements.

Office Administration

• Support the setup and smooth operation of the Abu Dhabi office.
• Coordinate office supplies, pantry requirements, couriers, and vendors.
• Liaise with building management and service providers.
• Support administration related to HR, finance, and procurement when required.
• Organize company meetings, workshops, and office events.

Education

• Bachelor’s Degree or Diploma in Business Administration, Hospitality, Communications, or related field.

Experience

• 3–5 years of experience as a Personal Assistant, Executive Assistant, Receptionist, or Office Administrator.
• Previous experience supporting senior executives or C-level management preferred.
• UAE experience is highly preferred.

Skills & Competencies

• Excellent communication skills in English (written and verbal).
• Arabic language proficiency is required.
• Strong organizational and multitasking skills.
• High level of confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal and customer service skills.
• Ability to prioritize tasks and work independently.
• Professional appearance and presentation.

Preferred Profile

• Smart, proactive, and detail-oriented personality.
• Strong coordination and follow-up capabilities.
• Positive attitude with a solution-oriented mindset.
• Ability to work in a dynamic entrepreneurial environment.
• Presentable and confident in dealing with VIPs and senior stakeholders.

Employment Details

• Full-time position
• Based in Abu Dhabi
• Immediate joining preferred