Personal Assistant

About Payfuture

The Role

Responsibilities

• Manage complex calendars, scheduling meetings across multiple time zones and ensuring optimal prioritization of commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
• Act as a gatekeeper and point of coordination for internal and external stakeholders.
• Prepare meeting agendas, briefing materials, presentations, and follow-up action items.
• Track priorities, deadlines, and key deliverables, ensuring timely execution and follow-through.
• Manage confidential information with the highest level of professionalism and discretion.
• Assist with personal administrative matters, appointments, and lifestyle management when required.
• Coordinate events, executive meetings, offsites, and special projects.
• Support the Co-Founder with research, data gathering, and ad-hoc business initiatives.
• Identify opportunities to improve processes, organization, and efficiency across daily operations.

What We'Re Looking For

• Previous experience as a Personal Assistant, Executive Assistant, Chief of Staff, or similar support role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High attention to detail and a proactive mindset.
• Strong problem-solving skills with the ability to work independently.
• Comfortable working across different time zones and managing changing priorities.
• Proficiency with Google Workspace, Microsoft Office, and productivity tools.
• Absolute discretion and professionalism when handling sensitive information.

What Success Looks Like

• The Co-Founder operates with increased focus and efficiency.
• Priorities, meetings, and commitments are proactively managed.
• Administrative and operational tasks are executed seamlessly.
• Potential issues are identified and resolved before they become problems.
• Communication and coordination across stakeholders run smoothly.