Permits, Licensing and Approvals Manager

Job Description

• Authority Approvals & Compliance

• Manage the complete occupancy permit process with relevant authorities (Municipality, Civil Defense, MODON, KAEC, etc.)
• Ensure compliance with all local building codes, safety regulations, and zoning requirements
• Liaise with authorities to obtain required approvals and resolve compliance issues
• Inspection Management
• Coordinate inspections with:
• + Civil Defense (fire & life safety systems)
• + Municipality inspectors
• + Utility providers (electricity, water, sewage)
• Ensure all systems are tested, certified, and approved

• Documentation & Submissions

• Prepare and submit:
• + As-built drawings
• + Completion certificates
• + Test & commissioning reports
• Maintain a tracker of submissions, approvals, and pending actions

• Project Close-Out & Handover

• Lead close-out activities including snagging/punch list clearance
• Ensure all contractor deliverables are completed
• Coordinate final handover to client/end-user
• Stakeholder Coordination
• Act as key liaison between:
• + Contractors & subcontractors
• + Consultants
• + Developers (KAEC / MODON / Emaar, etc.)
• + Government authorities
• Drive alignment to meet deadlines

• Risk & Schedule Management

• Identify potential delays in approvals
• Escalate issues proactively
• Ensure occupancy permit is obtained within project timelines

Qualifications

• Bachelor’s Degree in Engineering, Architecture, or related field
• 8–15+ years of experience
• Strong experience in:
• + Authority approvals in KSA
• + Building handover / project close-out
• + Civil Defense approvals & compliance
• Experience with large-scale projects (industrial, infrastructure, real estate, healthcare, etc.)

Key Skills

• Strong knowledge of Saudi regulatory frameworks
• Stakeholder & authority management
• Documentation and compliance tracking
• Problem-solving and negotiation
• Attention to detail and deadlines