People Operations Specialist - UAE

Overview

Responsibilities

• Manage end-to-end onboarding processes for new hires across the UAE.
• Coordinate the collection, verification, and completion of all required hiring documentation.
• Ensure employment contracts, NDAs, Code of Conduct, and onboarding documents are signed and properly maintained.
• Coordinate onboarding requirements with internal stakeholders, including IT and Facilities teams.
• Maintain accurate employee records, personnel files, and document archives in compliance with company standards.
• Ensure smooth employee onboarding experiences through timely communication and follow-up.
• Support visa, residency, and work permit processes in coordination with employees and external service providers.
• Follow up on biometric appointments, medical examinations, and government-related requirements.
• Track pending documentation and ensure timely completion of immigration-related processes.
• Review and maintain records of immigration expenses, invoices, and supporting documentation.
• Support employee lifecycle processes including onboarding, probation, contract renewals, transfers, and status changes.
• Maintain and update HR trackers, databases, and employee records.
• Monitor probation reviews and follow up with managers on evaluation completion.
• Support attendance management, leave administration, and employee requests.
• Assist in day-to-day HR operational activities while ensuring compliance with internal policies.
• Manage employee resignation and offboarding processes.
• Coordinate clearance procedures and required approvals with relevant stakeholders.
• Maintain accurate records of resignations, exits, and employee status updates.
• Support final settlement preparation by validating leave balances and employee information.
• Coordinate visa cancellation requirements and exit documentation.
• Coordinate employee medical insurance enrollment, amendments, renewals, and cancellations.
• Liaise with insurance providers to ensure timely processing of employee requests.
• Support employees with insurance-related inquiries and documentation requirements.
• Maintain accurate records of employee benefits and insurance coverage.

Requirements

• Bachelor’s degree in human resources, Business Administration, or related field.
• 1:2 years of experience in HR Operations or HR Coordination is a plus.
• Good knowledge of UAE HR operations and onboarding processes.
• Familiarity with UAE visa, work permit, and residency procedures is preferred.
• Strong organizational and follow-up skills.
• Very good communication skills in English.
• Proficiency in Microsoft Excel and Microsoft Office tools.
• Ability to handle confidential employee information professionally.

Benefits

• We offer competitive compensation packages and performance driven incentive programs.
• We offer a flexible hybrid work model that supports both in office collaboration and remote productivity.
• We invest in continuous career coaching to support your growth and long-term development.
• We collaborate across borders, embracing diversity and shared success.