People & Office Coordinator - Dubai

Role overview

Office operations

• Oversee smooth, safe, efficient, compliant, and audit-ready running of the Dubai office.
• Manage building management, landlord, and vendor relationships; oversee office access, security, maintenance, and supplies.
• Coordinate facilities projects such as moves, fit-outs, and improvements.
• Manage approvals, budgets, payments, and stock for office and kitchen services, supplies, and maintenance.
• Manage office communications and notices; support C-suite visitors and global team members visiting Dubai.
• Liaise with Finance on office purchase orders, invoices, and expenses.
• Lead health and safety procedures, including first aid, risk assessments, and fire safety.

Workplace experience and events

• Create a welcoming, inclusive, and safe office environment that reflects company culture and values; act as a point of contact for People and Office queries.
• Plan and deliver Dubai events, including monthly socials, seasonal parties, onboarding sessions, and leadership visits.
• Coordinate regional offsites, town halls, and cross-office gatherings with office managers, People, and Marketing teams.
• Own event logistics end-to-end, including venues, catering, suppliers, and day-of execution; help deliver consistent regional communications.

People operations and coordination

• Support employee onboarding and offboarding to provide a professional experience.
• Coordinate People Ops, hiring managers, and IT so equipment and induction schedules are delivered.
• Support People projects, global process alignment, and collaboration across the global People team.
• Provide ad-hoc support to People and Talent Acquisition teams and support office events and physical workspace experience.

What you bring

• 2–3 years’ experience in an Office Administrator, Office Manager, or Workplace Operations role.
• 1–2 years’ experience in an HR Administrator or HR Coordinator role is preferred, but not required.
• Proven ability to run office operations end-to-end in a fast-paced environment.
• Excellent organizational and multitasking skills, attention to detail, and accuracy.
• Working knowledge of HR processes, documentation, and systems is preferred, but not required.
• Organized and proactive, with strong prioritization and communication skills; team-oriented and approachable.
• Willingness to develop professionally and grow within the People Team.

Working arrangement

• Hybrid working with flexibility, including three days in the office.

What the company offers

• Private healthcare insurance coverage and 30 days of annual leave.
• Birthday leave and a work laptop preference.
• Collaborative workplace with opportunities to shape company culture and grow within the People Team.

About Sokin