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PCS Billing Analyst

Cozen O'Connor Corporation
Boca Raton, USA
Full-time
Mid · 3+ years experience
Hybrid
Discovered 2 weeks ago

Full Job Posting

Qualifications

  • 3+ years of law firm experience in billing or as a paralegal or legal assistant with regular responsibility for entering time and reviewing prebills.
  • Working knowledge of hourly and flat fee billing arrangements.
  • Experience with law firm time and billing systems (we use Expert, Nth Degree and Laurel).
  • Exceptional attention to detail with the ability to analyze billing data and identify issues proactively.
  • Clear, confident communication with partners, attorneys, and staff.
  • Discretion and sound judgment in handling confidential client financial information.
  • Ability to manage multiple priorities in a deadline‐driven environment while maintaining accuracy.
  • Bachelor’s degree or equivalent combination of education and relevant experience.
  • The salary range for this role is $60,000 - $85,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

Responsibilities

  • Prebill Review & Billing Quality Control
  • Perform the initial review of prebills for PCS matters for accuracy, completeness, and consistency with firm standards and client expectations.
  • Review and edit time entries and narratives as appropriate, in collaboration with paralegals and attorneys, to improve clarity and convey value to the client.
  • Ensure billing narratives clearly reflect the scope, complexity, and value of the services provided, particularly for estate planning and wealth preservation, probate and trust administration, and related PCS matters.
  • Identify and address billing inconsistencies, duplicate entries, or non‐billable items prior to invoice preparation.
  • Track retainers and trust account funds, apply funds as appropriate.
  • Fee Arrangement & Profitability Oversight
  • Confirm that each prebill aligns with the client's engagement terms (hourly, flat fee, capped, or alternative arrangements) and flag entries that may fall outside the agreed scope.
  • Track flat fee projects and alternative fee matters against budget and alert attorneys early to potential write-downs, excess time, or under-billing.
  • Partner with attorneys to bring billing and profitability concerns to their attention early, offering data‐driven insights to support informed decision‐making.
  • Billing Timeliness & Workflow Management
  • Monitor unbilled time and matters ready to bill, and follow up with attorneys and paralegals to keep billing cycles on schedule.
  • Review the status of matters and projects in our practice management program, Litify. Proactively communicate with attorneys and paralegals as needed.
  • Collaboration & Communication
  • Serve as the main prebill review and billing-analysis contact for PCS attorneys and paralegals. Provide approved billing information and instructions to the billing team, who is responsible for directly processing, generating, and issuing invoices.
  • Respond to attorney, paralegal and client billing questions and, as directed, help resolve client invoice inquiries.
  • Reporting & Continuous Improvement
  • Assist in analyzing billing data and WIP reports to identify trends related to realization, profitability, and billing cycle time.
  • Support departmental initiatives aimed at improving billing efficiency, transparency, and client experience.
  • Keep clear notes on billing adjustments, attorney instructions, and client-specific billing requirements.

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